Table of Contents
SECTION I: PARENTAL RIGHTS. 3
CONSENT, OPT-OUT, AND REFUSAL RIGHTS. 3
Consent to Conduct a Psychological Evaluation. 3
Consent to Display a Student’s Original Works and Personal Information. 3
Consent to Receive Parenting and Paternity Awareness Instruction if Student is Under Age 14. 3
Consent to Video or Audio Record a Student When Not Otherwise Permitted by Law.. 3
Prohibiting the Use of Corporal Punishment 4
Limiting Electronic Communications with Students by District Employees. 4
Objecting to the Release of Directory Information. 4
Objecting to the Release of Student Information to Military Recruiters and Institutions of Higher Education (Secondary Grade Levels Only) 5
Participation in Third-Party Surveys. 5
Consent Required Before Student Participation in a Federally Funded Survey, Analysis, or Evaluation 5
“Opting Out” of Participation in Other Types of Surveys or Screenings and the Disclosure of Personal Information. 6
REMOVING A STUDENT FROM INSTRUCTION OR EXCUSING A STUDENT FROM A REQUIRED COMPONENT OF INSTRUCTION.. 6
Human Sexuality Instruction. 6
Reciting a Portion of the Declaration of Independence in Grades 3–12. 6
Reciting the Pledges to the U.S. and Texas Flags. 6
Religious or Moral Beliefs. 7
Tutoring or Test Preparation. 7
RIGHT OF ACCESS TO STUDENT RECORDS, CURRICULUM MATERIALS, AND DISTRICT RECORDS/POLICIES. 7
Instructional Materials. 7
Notices of Certain Student Misconduct to Noncustodial Parent 7
Participation in Federally Required, State-Mandated, and District Assessments. 7
Student Records. 8
Accessing Student Records. 8
Authorized Inspection and Use of Student Records. 8
Teacher and Staff Professional Qualifications. 11
STUDENTS WITH EXCEPTIONALITIES OR SPECIAL CIRCUMSTANCES. 11
Children of Military Families. 11
Parental Role in Certain Classroom and School Assignments. 11
Multiple Birth Siblings. 11
Safety Transfers/Assignments. 11
Service/Assistance Animal Use by Students. 12
Students in the Conservatorship of the State (Foster Care) 12
Students Who Are Homeless. 12
Students Who Have Learning Difficulties or Who Need Special Education Services. 13
Students Who Receive Special Education Services with Other School-Aged Children in the Home 14
Students Who Speak a Primary Language Other than English. 14
Students with Physical or Mental Impairments Protected Under Section 504. 14
SECTION II: OTHER IMPORTANT INFORMATION FOR STUDENTS AND PARENTS. 15
Compulsory Attendance. 15
Age 19 and Older 15
Between Ages 6 and 19. 15
Prekindergarten and Kindergarten. 15
Exemptions to Compulsory Attendance. 16
All Grade Levels. 16
Secondary Grade Levels. 16
Failure to Comply with Compulsory Attendance. 16
All Grade Levels. 16
Age 19 and Older 17
Between Ages 6 and 19. 17
Attendance for Credit or Final Grade (Kindergarten–Grade 12) 17
Official Attendance-Taking Time (All Grade Levels) 18
Documentation After an Absence (All Grade Levels) 18
Doctor’s Note After an Absence for Illness (All Grade Levels) 19
Driver License Attendance Verification (Secondary Grade Levels Only) 19
ACCOUNTABILITY UNDER STATE AND FEDERAL LAW (All Grade Levels) 19
AWARDS AND HONORS (All Grade Levels) 20
BULLYING (All Grade Levels) 20
CAREER AND TECHNICAL EDUCATION (CTE) PROGRAMS (Secondary Grade Levels Only) 21
CELEBRATIONS (All Grade Levels) 21
CHILD SEXUAL ABUSE AND OTHER MALTREATMENT OF CHILDREN (All Grade Levels) 21
CLASS RANK/HIGHEST-RANKING STUDENT (Secondary Grade Levels Only) 22
CLASS SCHEDULES (Secondary Grade Levels Only) 22
COLLEGE AND UNIVERSITY ADMISSIONS (Secondary Grade Levels Only) 22
COLLEGE CREDIT COURSES (Secondary Grade Levels Only) 22
COMPLAINTS AND CONCERNS (All Grade Levels) 22
CONDUCT (All Grade Levels) 23
Applicability of School Rules. 23
Campus Behavior Coordinator 23
Disruptions of School Operations. 23
Social Events. 24
Academic Counseling. 24
Elementary and Middle/Junior High School Grade Levels. 24
High School Grade Levels. 24
Personal Counseling (All Grade Levels) 24
COURSE CREDIT (Secondary Grade Levels Only) 25
CREDIT BY EXAMINATION—If a Student Has Taken the Course/Subject (All Grade Levels) 25
CREDIT BY EXAMINATION FOR ADVANCEMENT/ACCELERATION—If a Student Has Not Taken the Course/Subject 25
Kindergarten Acceleration. 25
Students in Grades 1–5. 25
Students in Grades 6–12. 25
DATING VIOLENCE, DISCRIMINATION, HARASSMENT, AND RETALIATION (All Grade Levels) 25
Dating Violence. 25
Sexual Harassment and Gender-Based Harassment 26
Reporting Procedures. 27
Investigation of Report 27
DISTANCE LEARNING.. 28
All Grade Levels. Error! Bookmark not defined.
Texas Virtual School Network (TxVSN) (Secondary Grade Levels) 28
DISTRIBUTION OF LITERATURE, PUBLISHED MATERIALS, OR OTHER DOCUMENTS (All Grade Levels) 28
School Materials. 28
Nonschool Materials. 28
From Students. 28
From Others. 28
DRESS AND GROOMING (All Grade Levels) 29
ELECTRONIC DEVICES AND TECHNOLOGY RESOURCES (All Grade Levels) 30
Possession and Use of Personal Telecommunications Devices, Including Mobile Telephones. 30
Possession and Use of Other Personal Electronic Devices. 31
Instructional Use of Personal Telecommunications and Other Electronic Devices. 31
Acceptable Use of District Technology Resources. 31
Unacceptable and Inappropriate Use of Technology Resources. 31
END-OF-COURSE (EOC) ASSESSMENTS. 32
ENGLISH LANGUAGE LEARNERS (All Grade Levels) 32
EXTRACURRICULAR ACTIVITIES, CLUBS, AND ORGANIZATIONS (All Grade Levels) 32
Standards of Behavior 33
Offices and Elections. 34
FEES (All Grade Levels) 34
FUNDRAISING (All Grade Levels) 35
GANG-FREE ZONES (All Grade Levels) 35
GENDER-BASED HARASSMENT.. 35
GRADE-LEVEL CLASSIFICATION (Grades 9–12 Only) 35
GRADING GUIDELINES (All Grade Levels) 35
GRADUATION (Secondary Grade Levels Only) 35
Requirements for a Diploma for a Student Enrolled in High School Prior to the 2014–15 School Year 35
Requirements for a Diploma Beginning with the 2014–15 School Year 35
Testing Requirements for Graduation. 35
Minimum, Recommended, and Advanced/Distinguished Achievement Graduation Programs. 35
Foundation Graduation Program.. 35
Personal Graduation Plans for Students Under the Foundation Graduation Program.. 35
Available Course Options for All Graduation Programs. 35
Certificates of Coursework Completion. 35
Students with Disabilities. 35
Graduation Activities. 35
Graduation Speakers. 35
Graduation Expenses. 35
Scholarships and Grants. 35
HAZING (All Grade Levels) 35
HEALTH-RELATED MATTERS. 36
Student Illness (All Grade Levels) 36
Bacterial Meningitis (All Grade Levels) 36
Food Allergies (All Grade Levels) 38
Head Lice (All Grade Levels) 38
Physical Activity Requirements. 38
Elementary School 38
Junior High/Middle School 39
School Health Advisory Council (SHAC) (All Grade Levels) 39
Student Wellness Policy/Wellness Plan (All Grade Levels) 39
Other Health-Related Matters. 39
Physical Fitness Assessment (Grades 3–12) 39
Vending Machines (All Grade Levels) 39
Tobacco and E-Cigarettes Prohibited (All Grade Levels and All Others on School Property) 39
Asbestos Management Plan (All Grade Levels) 40
Pest Management Plan (All Grade Levels) 40
HOMELESS STUDENTS (All Grade Levels) 40
HOMEWORK (All Grade Levels) 40
IMMUNIZATION (All Grade Levels) 40
LAW ENFORCEMENT AGENCIES (All Grade Levels) 41
Questioning of Students. 41
Students Taken Into Custody. 41
Notification of Law Violations. 42
LEAVING CAMPUS (All Grade Levels) 42
During Lunch. 43
At Any Other Time During the School Day. 43
LOST AND FOUND (All Grade Levels) 43
MAKEUP WORK.. 44
Makeup Work Because of Absence (All Grade Levels) 44
DAEP Makeup Work. 44
Elementary and Middle/Junior High School Grade Levels. 44
Grades 9–12. 44
In-School Suspension (ISS) Makeup Work (All Grade Levels) 44
MEDICINE AT SCHOOL (All Grade Levels) 45
Psychotropic Drugs. 46
NONDISCRIMINATION STATEMENT (All Grade Levels) 46
NONTRADITIONAL ACADEMIC PROGRAMS (All Grade Levels) 46
PARENT AND FAMILY ENGAGEMENT (All Grade Levels) 46
Working Together 46
PHYSICAL EXAMINATIONS/HEALTH SCREENINGS. 48
Athletics’ Participation (Secondary Grade Levels Only) 48
Other Exams and Screenings (All Grade Levels) 48
PLEDGES OF ALLEGIANCE AND A MINUTE OF SILENCE (All Grade Levels) 48
PRAYER (All Grade Levels) 48
PROMOTION AND RETENTION.. 48
Elementary and Middle/Junior High Grade Levels. 48
High School Grade Levels. 50
RELEASE OF STUDENTS FROM SCHOOL.. 50
REPORT CARDS/PROGRESS REPORTS AND CONFERENCES (All Grade Levels) 50
SAFETY (All Grade Levels) 51
Accident Insurance. 51
Preparedness Drills: Evacuation, Severe Weather, and Other Emergencies. 51
Emergency Medical Treatment and Information. 51
Emergency School-Closing Information. 51
SAT, ACT, AND OTHER STANDARDIZED TESTS. 52
SCHEDULE CHANGES (Middle/Junior High and High School Grade Levels) 52
SCHOOL FACILITIES. 52
Use by Students Before and After School (All Grade Levels) 52
Conduct Before and After School (All Grade Levels) 52
Use of Hallways During Class Time (All Grade Levels) 53
Cafeteria Services (All Grade Levels) 53
Library (All Grade Levels) 53
Meetings of Noncurriculum-Related Groups (Secondary Grade Levels Only) 53
Students’ Desks and Lockers (All Grade Levels) 54
Telecommunications and Other Electronic Devices (All Grade Levels) 54
Vehicles on Campus (Secondary Grade Levels Only) 54
Trained Dogs (All Grade Levels) 54
Metal Detectors (All Grade Levels) 55
Drug Testing (Secondary Grade Levels Only) 55
SEXUAL HARASSMENT.. 55
SPECIAL PROGRAMS (All Grade Levels) 55
STANDARDIZED TESTING.. 55
Secondary Grade Levels. 55
SAT/ACT (Scholastic Aptitude Test and American College Test) 55
TSI (Texas Success Initiative) Assessment 55
STAAR (State of Texas Assessments of Academic Readiness) 56
Grades 3–8. 56
High School Courses—End-of-Course (EOC) Assessments. 56
STEROIDS (Secondary Grade Levels Only) 56
STUDENTS IN FOSTER CARE (All Grade Levels) 56
STUDENT SPEAKERS (All Grade Levels) 57
SUBSTANCE ABUSE PREVENTION AND INTERVENTION (All Grade Levels) 57
SUICIDE AWARENESS (All Grade Levels) 57
SUMMER SCHOOL (All Grade Levels) 57
TARDIES (All Grade Levels) 57
TEXTBOOKS, ELECTRONIC TEXTBOOKS, TECHNOLOGICAL EQUIPMENT, AND OTHER INSTRUCTIONAL MATERIALS (All Grade Levels) 57
TRANSFERS (All Grade Levels) 57
TRANSPORTATION (All Grade Levels) 58
School-Sponsored Trips. 58
Buses and Other School Vehicles. 58
VANDALISM (All Grade Levels) 59
VIDEO CAMERAS (All Grade Levels) 59
VISITORS TO THE SCHOOL (All Grade Levels) 59
General Visitors. 59
Visitors Participating in Special Programs for Students. 60
VOLUNTEERS (All Grade Levels) 60
VOTER REGISTRATION (Secondary Grade Levels Only) 60
WITHDRAWING FROM SCHOOL (All Grade Levels) 60
APPENDIX I: Freedom from Bullying Policy. 64
APPENDIX II: Acknowledgment Form—Amendment 67
Welcome to school year 2016–17! Education is a team effort, and we know that students, parents, teachers, and other staff members all working together can make this a wonderfully successful year for our students.
The Coleman Elementary Student Handbook is designed to provide basic information that you and your child will need during the school year. The handbook is divided into two sections:
Section I—PARENTAL RIGHTS—with information to assist you in responding to school-related issues. We encourage you to take some time to closely review this section of the handbook.
Section II—OTHER IMPORTANT INFORMATION FOR STUDENTS AND PARENTS—organized alphabetically by topic, and, where possible, further divided by applicability to ages and/or grade levels, for quick access when searching for information on a specific issue.
Please be aware that the term “parent,” unless otherwise noted, is used to refer to the parent, legal guardian, any person granted some other type of lawful control of the student, or any other person who has agreed to assume school-related responsibility for a student.
Both students and parents should become familiar with the Coleman ISD Student Code of Conduct, which is a document adopted by the board and intended to promote school safety and an atmosphere for learning. That document may be found on the district’s website at www.colemanisd.net and is available in hard copy upon request.
The Student Handbook is a general reference guide only and is designed to be in harmony with board policy and the Student Code of Conduct. Please be aware that it is not a complete statement of all policies, procedures, or rules that may be applicable in a given circumstance.
In case of conflict between board policy (including the Student Code of Conduct) and any provisions of the Student Handbook, the current provisions of board policy and the Student Code of Conduct are to be followed.
Also, please be aware that the Student Handbook is updated yearly, while policy adoption and revision may occur throughout the year. The district encourages parents to stay informed of proposed board policy changes by attending board meetings. Changes in policy or other rules that affect Student Handbook provisions will be made available to students and parents through newsletters or other communications. The district reserves the right to modify provisions of the Student Handbook at any time, whenever it is deemed necessary. Notice of any revision or modification will be given as is reasonably practical under the circumstances.
Although the Student Handbook may refer to rights established through law or district policy, the Student Handbook does not create any additional rights for students and parents. It does not, nor is it intended to, create contractual or legal rights between any student or parent and the district.
If you or your child has questions about any of the material in this handbook, please contact a teacher, the school counselor, or the principal.
Your child’s school will request that you provide contact information, such as your current phone number and e-mail address, in order for the school to communicate items specific to your child, your child’s school, or the district. If you consent to receive such information through a landline or wireless phone, please ensure that you notify the school’s administration office immediately upon a change in or disconnection of your phone number. The district or school may generate automated or pre-recorded messages, text messages, or real-time phone or e-mail communication, so prompt notification of any change in contact information will be crucial to maintain timely communication with you. Standard messaging rates of your phone carrier may apply. If you have specific requests or needs related to how the district contacts you, please contact your child’s principal. Please see Safety on page 50 for information regarding contact with parents during an emergency situation.
Also, please complete and return to your child’s campus the following forms provided in the forms packet distributed at the beginning of the year or upon the student’s enrollment:
1. Acknowledgment of Electronic Distribution of Student Handbook;
2. Notice Regarding Directory Information and Parent’s Response Regarding Release of Student Information;
3. Parent’s Objection to the Release of Student Information to Military Recruiters and Institutions of Higher Education, if you choose to restrict the release of information to these entities; and
4. Consent/Opt-Out Form.
[See Objecting to the Release of Directory Information on page 27]
Please note that references to policy codes are included so that parents can refer to current board policy. The district’s official policy manual is available for review in the district administration office, and an unofficial electronic copy is available at www.colemanisd.net.
However, the district will seek parental consent before displaying students’ artwork, special projects, photographs taken by students, original videos or voice recordings, and other original works on the district’s website, a website affiliated or sponsored by the district, such as a campus or classroom website, and in district publications, which may include printed materials, videos, or other methods of mass communication.
Consent to Receive Parenting and Paternity Awareness Instruction if Student is Under Age 14A child under the age of 14 must have parental permission to receive instruction in the district’s parenting and paternity awareness program; otherwise, the child will not be allowed to participate in the instruction. This program, developed by the Office of the Texas Attorney General and the State Board of Education (SBOE), is incorporated into the district’s health education classes.
Consent to Video or Audio Record a Student When Not Otherwise Permitted by LawState law permits the school to make a video or voice recording without parental permission for the following circumstances:
· When it is to be used for school safety;
· When it relates to classroom instruction or a cocurricular or extracurricular activity;
· When it relates to media coverage of the school; or
· When it relates to the promotion of student safety as provided by law for a student receiving special education services in certain settings.
The district will seek parental consent through a written request before making any other video or voice recording of your child not otherwise allowed by law.
[See Video Cameras on page 58 for more information, including a parent’s right to request video and audio equipment be placed in certain special education settings.]
If you do not want corporal punishment to be administered to your child as a method of student discipline, please return the form included in the forms packet. A signed statement must be provided each year if you do not want corporal punishment to be administered to your child.
You may choose to revoke this prohibition at any time during the year by providing a signed statement to the campus principal. However, district personnel may choose to use discipline methods other than corporal punishment even if the parent requests that this method be used on the student.
Please note that if the district is made aware that a student is in temporary or permanent conservatorship (custody) of the state, through foster care, kinship care, or other arrangements, corporal punishment will not be administered, even when a signed statement prohibiting its use has not been submitted by the student’s caregiver or caseworker.
An employee described above may also contact a student individually through electronic media to communicate about items such as homework or upcoming tests.
If you prefer that your child not receive any one-to-one electronic communications from a district employee or if you have questions related to the use of electronic media by district employees, please contact the campus principal.
However, a parent or eligible student may object to the release of a student’s directory information. This objection must be made in writing to the principal within ten school days of your child’s first day of instruction for this school year [See the “Notice Regarding Directory Information and Parent’s Response Regarding Release of Student Information” included in the forms packet.]
The district has identified the following as directory information: student’s name, photograph, degrees, honors, and awards received, dates of attendance, grade level, and participation in officially recognized activities. If you object to the release of the student information included on the directory information response form, your decision will also apply to the use of that information for school-sponsored purposes, such as the honor roll, school newspaper, the yearbook, recognition activities, news releases, and athletic programs.
Also review the information at Authorized Inspection and Use of Student Records on page 6.
Objecting to the Release of Student Information to Military Recruiters and Institutions of Higher Education (Secondary Grade Levels Only)The district is required by federal law to comply with a request by a military recruiter or an institution of higher education for students’ names, addresses, and telephone listings, unless parents have advised the district not to release their child’s information without prior written consent. A form included in the forms packet is available if you do not want the district to provide this information to military recruiters or institutions of higher education.
· Political affiliations or beliefs of the student or the student’s parent.
· Mental or psychological problems of the student or the student’s family.
· Sexual behavior or attitudes.
· Illegal, antisocial, self-incriminating, or demeaning behavior.
· Critical appraisals of individuals with whom the student has a close family relationship.
· Relationships privileged under law, such as relationships with lawyers, physicians, and ministers.
· Religious practices, affiliations, or beliefs of the student or parents.
· Income, except when the information is required by law and will be used to determine the student’s eligibility to participate in a special program or to receive financial assistance under such a program.
You will be able to inspect the survey or other instrument and any instructional materials used in connection with such a survey, analysis, or evaluation. [For further information, see policy EF(LEGAL).]
“Opting Out” of Participation in Other Types of Surveys or Screenings and the Disclosure of Personal InformationAs a parent, you have a right to receive notice of and deny permission for your child’s participation in:
· Any survey concerning the private information listed above, regardless of funding.
· School activities involving the collection, disclosure, or use of personal information gathered from your child for the purpose of marketing, selling, or otherwise disclosing that information. Note that this does not apply to the collection, disclosure, or use of personal information collected from students for the exclusive purpose of developing, evaluating, or providing educational products or services for, or to, students or educational institutions.
· Any nonemergency, invasive physical examination or screening required as a condition of attendance, administered and scheduled by the school in advance and not necessary to protect the immediate health and safety of the student. Exceptions are hearing, vision, or scoliosis screenings, or any physical exam or screening permitted or required under state law. [See policies EF and FFAA.]
As a parent, you may inspect a survey created by a third party before the survey is administered or distributed to your child.
State law requires that any instruction related to human sexuality, sexually transmitted diseases, or human immunodeficiency virus (HIV) or acquired immune deficiency syndrome (AIDS) must:
· Present abstinence from sexual activity as the preferred choice of behavior in relationship to all sexual activity for unmarried persons of school age;
· Devote more attention to abstinence from sexual activity than to any other behavior;
· Emphasize that abstinence is the only method that is 100 percent effective in preventing pregnancy, sexually transmitted diseases, and the emotional trauma associated with adolescent sexual activity;
· Direct adolescents to a standard of behavior in which abstinence from sexual activity before marriage is the most effective way to prevent pregnancy and sexually transmitted diseases; and
· If included in the content of the curriculum, teach contraception and condom use in terms of human use reality rates instead of theoretical laboratory rates.
In accordance with state law, below is a summary of the district’s curriculum regarding human sexuality instruction:
[Insert summary of district curriculum for human sexuality instruction.]
As a parent, you are entitled to review the curriculum materials. In addition, you may remove your child from any part of the human sexuality instruction with no academic, disciplinary, or other penalties. You may also choose to become more involved with the development of curriculum used for this purpose by becoming a member of the district’s SHAC. Please see the campus principal for additional information.
Reciting a Portion of the Declaration of Independence in Grades 3–12You may request that your child be excused from recitation of a portion of the Declaration of Independence. State law requires students in social studies classes in grades 3–12 to recite a portion of the text of the Declaration of Independence during Celebrate Freedom Week unless (1) you provide a written statement requesting that your child be excused, (2) the district determines that your child has a conscientious objection to the recitation, or (3) you are a representative of a foreign government to whom the U.S. government extends diplomatic immunity. [See policy EHBK(LEGAL).]
The school may also offer tutorial services, which students whose grades are below 70 will be required to attend.
[Also refer to policies EC and EHBC, and contact your student’s teacher with questions about any tutoring programs provided by the school.]
You are also entitled to request that the school allow your child to take home any instructional materials used by the student. If the school determines that sufficient availability exists to grant the request, the student must return the materials at the beginning of the next school day if requested to do so by the child’s teacher.
Notices of Certain Student Misconduct to Noncustodial ParentA noncustodial parent may request in writing that he or she be provided, for the remainder of the school year, a copy of any written notice usually provided to a parent related to his or her child’s misconduct that may involve placement in a disciplinary alternative education program (DAEP) or expulsion. [See policy FO(LEGAL) and the Student Code of Conduct.]
· Attendance records,
· Test scores,
· Disciplinary records,
· Counseling records,
· Psychological records,
· Applications for admission,
· Health and immunization information,
· Other medical records,
· Teacher and school counselor evaluations,
· Reports of behavioral patterns,
· State assessment instruments that have been administered to your child, and
· Teaching materials and tests used in your child’s classroom.
· The right to inspect and review student records within 45 days after the day the school receives a request for access.
· The right to request an amendment to a student record the parent or eligible student believes is inaccurate, misleading, or otherwise in violation of FERPA.
· The right to provide written consent before the school discloses personally identifiable information from the student’s records, except to the extent that FERPA authorizes disclosure without consent.
· The right to file a complaint with the U.S. Department of Education concerning failures by the school to comply with FERPA requirements. The name and address of the office that administers FERPA are:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901
Both FERPA and state laws safeguard student records from unauthorized inspection or use and provide parents and eligible students certain rights of privacy. Before disclosing any personally identifiable information from a student’s records, the district must verify the identity of the person, including a parent or the student, requesting the information.
Virtually all information pertaining to student performance, including grades, test results, and disciplinary records, is considered confidential educational records.
Inspection and release of student records is primarily restricted to an eligible student or a student’s parents—whether married, separated, or divorced—unless the school is given a copy of a court order terminating parental rights or the right to access a student’s education records.
Federal law requires that, as soon as a student reaches the age of 18, is emancipated by a court, or enrolls in a postsecondary institution, control of the records goes to the student. The parents may continue to have access to the records, however, if the student is a dependent for tax purposes and under limited circumstances when there is a threat to the health and safety of the student or other individuals.
FERPA permits the disclosure of personally identifiable information from a student’s education records, without written consent of the parent or eligible student, in the following circumstances:
· When district school officials have what federal law refers to as a “legitimate educational interest” in a student’s records. School officials would include board members and employees, such as the superintendent, administrators, and principals; teachers, school counselors, diagnosticians, and support staff (including district health or district medical staff); a person or company with whom the district has contracted or allowed to provide a particular institutional service or function (such as an attorney, consultant, third-party vendor that offers online programs or software, auditor, medical consultant, therapist, school resource officer, or volunteer); a parent or student serving on a school committee; or a parent or student assisting a school official in the performance of his or her duties. “Legitimate educational interest” in a student’s records includes working with the student; considering disciplinary or academic actions, the student’s case, or an individualized education program for a student with disabilities; compiling statistical data; reviewing an educational record to fulfill the official’s professional responsibility to the school and the student; or investigating or evaluating programs.
· To authorized representatives of various governmental agencies, including juvenile service providers, the U.S. Comptroller General’s office, the U.S. Attorney General’s office, the U.S. Secretary of Education, TEA, the U.S. Secretary of Agriculture’s office, and Child Protective Services (CPS) caseworkers or other child welfare representatives, in certain cases.
· To individuals or entities granted access in response to a subpoena or court order.
· To another school, school district/system, or institution of postsecondary education to which a student seeks or intends to enroll or in which he or she is already enrolled.
· In connection with financial aid for which a student has applied or which the student has received.
· To accrediting organizations to carry out accrediting functions.
· To organizations conducting studies for, or on behalf of, the school, in order to develop, validate, or administer predictive tests; administer student aid programs; or improve instruction.
· To appropriate officials in connection with a health or safety emergency.
· When the district discloses information it has designated as directory information [see Objecting to the Release of Directory Information on page 3 for opportunities to prohibit this disclosure].
Release of personally identifiable information to any other person or agency—such as a prospective employer or for a scholarship application—will occur only with parental or student permission as appropriate.
The principal is custodian of all records for currently enrolled students at the assigned school. The principal is the custodian of all records for students who have withdrawn or graduated.
A parent or eligible student who wishes to inspect the student’s records should submit a written request to the records custodian identifying the records he or she wishes to inspect. Records may be inspected by a parent or eligible student during regular school hours. The records custodian or designee will respond to reasonable requests for explanation and interpretation of the records.
A parent or eligible student who provides a written request and pays copying costs of ten cents per page may obtain copies. If circumstances prevent inspection during regular school hours and the student qualifies for free or reduced-price meals, the district will either provide a copy of the records requested or make other arrangements for the parent or student to review these records. The address of the superintendent’s office is 2302 S. Commercial Ave. Coleman, TX 76834.
The address(es) of the principals’ offices are: 303 W. 15th Street Coleman, TX 76834.
A parent (or eligible student) may inspect the student’s records and request a correction or amendment if the records are considered inaccurate, misleading, or otherwise in violation of the student’s privacy rights. A request to correct a student’s record should be submitted to the appropriate records custodian. The request must clearly identify the part of the record that should be corrected and include an explanation of how the information in the record is inaccurate. If the district denies the request to amend the records, the parent or eligible student has the right to request a hearing. If the records are not amended as a result of the hearing, the parent or eligible student has 30 school days to exercise the right to place a statement commenting on the information in the student’s record.
Although improperly recorded grades may be challenged, contesting a student’s grade in a course or on an examination is handled through the general complaint process found in policy FNG(LOCAL). A grade issued by a classroom teacher can be changed only if, as determined by the board of trustees, the grade is arbitrary, erroneous, or inconsistent with the district’s grading policy. [See FINALITY OF GRADES at FNG(LEGAL), Report Cards/Progress Reports and Conferences on page 49, and Complaints and Concerns on page 21 for an overview of the process.]
The district’s policy regarding student records found at policy FL is available from the principal’s or superintendent’s office or on the district’s website at www.colemanisd.net.
The parent’s or eligible student’s right of access to and copies of student records do not extend to all records. Materials that are not considered educational records—such as a teacher’s personal notes about a student that are shared only with a substitute teacher—do not have to be made available to the parents or student.
· Immunization requirements.
· Grade level, course, or educational program placement.
· Eligibility requirements for participation in extracurricular activities.
· Graduation requirements.
In addition, absences related to a student visiting with his or her parent, including a stepparent or legal guardian, who has been called to active duty for, is on leave from, or is returning from a deployment of at least four months will be excused by the district. The district will permit no more than five excused absences per year for this purpose. For the absence to be excused, the absence must occur no earlier than the 60th day before deployment or no later than the 30th day after the parent’s return from deployment.
Additional information may be found at http://tea.texas.gov/index2.aspx?id=7995.
· Request the transfer of your child to another classroom or campus if your child has been determined by the district to have been a victim of bullying as the term is defined by Education Code 37.0832. Transportation is not provided for a transfer to another campus. See the superintendent for information.
· Consult with district administrators if your child has been determined by the district to have engaged in bullying and the board decides to transfer your child to another classroom or campus. Transportation is not provided for a transfer to another campus.
[See Bullying on page 18, policy FDB, and policy FFI.]
· Request the transfer of your child to attend a safe public school in the district if your child attends school at a campus identified by TEA as persistently dangerous or if your child has been a victim of a violent criminal offense while at school or on school grounds. [See policy FDE.]
· Request the transfer of your child to a neighboring district if your child has been the victim of a sexual assault by another student assigned to the same campus, whether the assault occurred on or off campus, and that student has been convicted of or placed on deferred adjudication for that assault. If the victim does not wish to transfer, the district will transfer the assailant in accordance with policy FDE.
Service/Assistance Animal Use by StudentsA parent of a student who uses a service/assistance animal because of the student’s disability must submit a request in writing to the principal at least ten district business days before bringing the service/assistance animal on campus.
A student who is currently in the conservatorship of the state and who is moved outside of the district’s or school’s attendance boundaries, or who is initially placed in the conservatorship of the state and who is moved outside the district’s or school’s boundaries, is entitled to continue in enrollment at the school he or she was attending prior to the placement or move until the student reaches the highest grade level at the particular school. In addition, if a student in grade 11 or 12 transfers to another district but does not meet the graduation requirements of the receiving district, the student can request to receive a diploma from the previous district if he or she meets the criteria to graduate from the previous district.
[See also Credit by Examination For Advancement/Acceleration on page23 Course Credit on page 23, and Students in Foster Care on page 55 for more information.]
· Proof of residency requirements;
· Immunization requirements;
· Educational program placement, if the student is unable to provide previous academic records, or misses an application deadline during a period of homelessness;
· Credit-by-examination opportunities;
· The award of partial credit (awarding credit proportionately when a student passes only one semester of a two-semester course);
· Eligibility requirements for participation in extracurricular activities; and
· Graduation requirements.
If a student in grade 11 or 12 is homeless and transfers to another school district but does not meet the graduation requirements of the receiving district, the student can request to receive a diploma from the previous district if he or she meets the criteria to graduate from the previous district.
Federal law also allows a homeless student to remain enrolled in what is called the “school of origin” or to enroll in a new school in the attendance area where the student is currently residing.
[See also Credit by Examination for Advancement/Acceleration on page 21, Course Credit on page 21 and Homeless Students on page 40 for more information.]
At any time, a parent is entitled to request an evaluation for special education services. Within a reasonable amount of time, the district must decide if the evaluation is needed. If the evaluation is needed, the parent will be notified and asked to provide informed written consent for the evaluation. The district must complete the evaluation and the report within the timeline prescribed by law once the district receives written consent. The district must give a copy of the evaluation report to the parent.
If the district determines that the evaluation is not needed, the district will provide the parent with prior written notice that explains why the child will not be evaluated. This written notice will include a statement that informs the parents of their rights, if they disagree with the district. The district is required to give parents the Notice of Procedural Safeguards—Rights of Parents of Students with Disabilities. Additional information regarding the Individuals with Disabilities Education Act (IDEA) is available from the school district in a companion document, A Guide to the Admission, Review, and Dismissal Process. Both documents may also be found at http://framework.esc18.net/display/Webforms/LandingPage.aspx.
The following websites provide information to those who are seeking information and resources specific to students with disabilities and their families:
· Texas Project First, at http://www.texasprojectfirst.org
· Partners Resource Network, at http://www.partnerstx.org
The designated person to contact regarding options for a child experiencing learning difficulties or a referral for evaluation for special education services is Angelita Stephenson at 325-625-3546.
Students Who Receive Special Education Services with Other School-Aged Children in the HomeIf a student is receiving special education services at a campus outside his or her attendance zone, the parent or guardian may request that any other student residing in the household be transferred to the same campus, if the appropriate grade level for the transferring student is offered on that campus. However, the district is not required to provide transportation to the other children in the household. The parent or guardian should speak with the principal of the school regarding transportation needs prior to requesting a transfer for any other children in the home. [See policy FDB(LOCAL).]
The designated person to contact regarding a referral for evaluation applicable to Section 504 is Alissa Hohmann at 325-625-3546.
[Also see policy FB.]
State law requires attendance in an accelerated reading instruction program when kindergarten, first grade, or second grade students are assigned to such a program. Parents will be notified in writing if their child is assigned to an accelerated reading instruction program as a result of a diagnostic reading instrument.
A student will be required to attend any assigned accelerated instruction program, which may occur before or after school or during the summer, if the student does not meet the passing standards on the state assessment for his or her grade level and/or applicable subject area.
· Religious holy days;
· Required court appearances;
· Activities related to obtaining U.S. citizenship;
· Documented health-care appointments for the student or a child of the student, including absences for recognized services for students diagnosed with autism spectrum disorders, if the student comes to school or returns to school on the same day as the appointment. A note from the health-care provider must be submitted upon the student’s arrival or return to campus; and
· For students in the conservatorship (custody) of the state,
o An activity required under a court-ordered service plan; or
o Any other court-ordered activity, provided it is not practicable to schedule the student’s participation in the activity outside of school hours.
As listed in Section I at Children of Military Families, absences of up to five days will be excused for a student to visit with a parent, stepparent, or legal guardian who has been called to duty for, is on leave from, or immediately returned from certain deployments. Please see page 9 for that section.
Absences of up to two days in a school year will also be considered an exemption for:
· A student serving as an early voting clerk, provided the district’s board has authorized this in policy FEA(LOCAL), the student notifies his or her teachers, and the student receives approval from the principal prior to the absences; and
· A student serving as an election clerk, if the student makes up any work missed.
An absence of a student in grades 6–12 for the purpose of sounding “Taps” at a military honors funeral for a deceased veteran will also be excused by the district.
The truancy prevention facilitator for the district is Jeromy Watson. If you have questions about your student and the effect of his or her absences from school, please contact the facilitator or any other campus administrator.
A court of law may also impose penalties against a student’s parent if a school-aged student is deliberately not attending school. A complaint against the parent may be filed in court if the student is absent without excuse from school on ten or more days or parts of days within a six-month period in the same school year.
If a student ages 12–18 incurs unexcused absences on ten or more days or parts of days within a six-month period in the same school year, the district, in most circumstances, will refer the student to truancy court.
[See policy FEA(LEGAL).]
Attendance for Credit or Final Grade (Kindergarten–Grade 12)To receive credit or a final grade in a class, a student in kindergarten–grade 12 must attend at least 90 percent of the days the class is offered. A student who attends at least 75 percent but fewer than 90 percent of the days the class is offered may receive credit or a final grade for the class if he or she completes a plan, approved by the principal that allows the student to fulfill the instructional requirements for the class. If a student is involved in a criminal or juvenile court proceeding, the approval of the judge presiding over the case will also be required before the student receives credit or a final grade for the class.
If a student attends less than 75 percent of the days a class is offered or has not completed the plan approved by the principal, then the student will be referred to the attendance review committee to determine whether there are extenuating circumstances for the absences and how the student can regain credit or a final grade lost because of absences. [See policy FEC.]
All absences, whether excused or unexcused, must be considered in determining whether a student has attended the required percentage of days. In determining whether there were extenuating circumstances for the absences, the attendance committee will use the following guidelines:
· If makeup work is completed, absences for the reasons listed above at Exemptions to Compulsory Attendance will be considered extenuating circumstances for purposes of attendance for credit or the award of a final grade.
· A transfer or migrant student begins to accumulate absences only after he or she has enrolled in the district.
· In reaching a decision about a student’s absences, the committee will attempt to ensure that it is in the best interest of the student.
· The committee will consider the acceptability and authenticity of documented reasons for the student’s absences.
· The committee will consider whether the absences were for reasons over which the student or the student’s parent could exercise any control.
· The committee will consider the extent to which the student has completed all assignments, mastered the essential knowledge and skills, and maintained passing grades in the course or subject.
· The student or parent will be given an opportunity to present any information to the committee about the absences and to talk about ways to earn or regain credit or a final grade.
The student or parent may appeal the committee’s decision to the board by following policy FNG(LOCAL).
The actual number of days a student must be in attendance in order to receive credit or a final grade will depend on whether the class is for a full semester or for a full year.
Official attendance is taken every day at 10 a.m. which is during the second instructional hour as required by state rule.
A student absent for any portion of the day, including at the official attendance-taking time, should follow the procedures below to provide documentation of the absence.
Documentation After an Absence (All Grade Levels)When a student is absent from school, the student—upon arrival or return to school—must bring a note signed by the parent that describes the reason for the absence. A note signed by the student, even with the parent’s permission, will not be accepted unless the student is age 18 or older or is an emancipated minor under state law. A phone call from the parent may be accepted, but the district reserves the right to require a written note.
The campus will document in its attendance records for the student whether the absence is considered by the district to be excused or unexcused. Please note that, unless the absence is for a statutorily allowed reason under compulsory attendance laws, the district is not required to excuse any absence, even if the parent provides a note explaining the absence.
Doctor’s Note After an Absence for Illness (All Grade Levels)Within 3 days of returning to school, a student absent for more than 3 consecutive days because of a personal illness must bring a statement from a doctor or health clinic verifying the illness or condition that caused the student’s extended absence from school. Otherwise, the student’s absence may be considered unexcused and, if so, would be considered to be in violation of compulsory attendance laws.
Should the student develop a questionable pattern of absences, the principal or attendance committee may require a statement from a doctor or health clinic verifying the illness or condition that caused the student’s absence from school in order to determine whether the absence or absences will be excused or unexcused.
[See policy FEC(LOCAL).]
Driver License Attendance Verification (Secondary Grade Levels Only)For a student between the ages of 16 and 18 to obtain a driver license, written parental permission must be provided for the Texas Department of Public Safety (DPS) to access the student’s attendance records and, in certain circumstances, for a school administrator to provide the student’s attendance information to DPS. A verification of enrollment (VOE) form may be obtained from the office, which the student will need to submit to DPS upon application for a driver license.
· The Texas Academic Performance Report (TAPR) for the district, compiled by TEA, the state agency that oversees public education, based on academic factors and ratings;
· A School Report Card (SRC) for each campus in the district compiled by TEA based on academic factors and ratings;
· The district’s financial management report, which will include the financial accountability rating assigned to the district by TEA;
· The performance ratings of the district’s evaluation of community and student engagement using the indicators required by law; and
· Information compiled by TEA for the submission of a federal report card that is required by federal law.
Information about all of these can be found on the district’s website at www.colemanisd.net. Hard copies of any reports are available upon request to the district’s administration office.
TEA also maintains additional accountability and accreditation information at http://www.texasschoolaccountabilitydashboard.org and http://www.tea.texas.gov.
· Results in harm to the student or the student’s property;
· Places a student in reasonable fear of physical harm or of damage to the student’s property; or
· Is so severe, persistent, and pervasive that it creates an intimidating, threatening, or abusive educational environment.
This conduct is considered bullying if it exploits an imbalance of power between the student perpetrator(s) and the student victim and if it interferes with a student’s education or substantially disrupts the operation of the school.
Bullying is prohibited by the district and could include hazing, threats, taunting, teasing, confinement, assault, demands for money, destruction of property, theft of valued possessions, name-calling, rumor-spreading, or ostracism. In some cases, bullying can occur through electronic methods, called “cyberbullying.”
If a student believes that he or she has experienced bullying or has witnessed bullying of another student, it is important for the student or parent to notify a teacher, school counselor, principal, or another district employee as soon as possible to obtain assistance and intervention. The administration will investigate any allegations of bullying or other related misconduct.
If the results of an investigation indicate that bullying has occurred, the administration will take appropriate disciplinary action. Disciplinary or other action may be taken even if the conduct did not rise to the level of bullying. The district will also contact the parents of the victim and of the student who was found to have engaged in the bullying. Available counseling options will be provided to these individuals, as well as to any students who have been identified as witnesses to the bullying.
Any retaliation against a student who reports an incident of bullying is prohibited.
Upon the recommendation of the administration, the board may, in response to an identified case of bullying, decide to transfer a student found to have engaged in bullying to another classroom at the campus. In consultation with the student’s parent, the student may also be transferred to another campus in the district. The parent of a student who has been determined by the district to be a victim of bullying may request that his or her child be transferred to another classroom or campus within the district. [Also see Safety Transfers/Assignments on page 56.
A copy of the district’s policy is available in the principal’s office, superintendent’s office, and on the district’s website, and is included at the end of this handbook in the form of an appendix. Procedures related to reporting allegations of bullying may also be found on the district’s website.
A student or parent who is dissatisfied with the outcome of an investigation may appeal through policy FNG(LOCAL).
[Also see Safety Transfers/Assignments on page 56, Dating Violence, Discrimination, Harassment, and Retaliation on page 24, Hazing on page 35, policy FFI, and the district improvement plan, a copy of which can be viewed in the campus office.] ____________. Admission to these programs is based on ____________________.
These programs will be offered without regard to race, color, national origin, sex, or disability. [District name] will take steps to ensure that lack of English language skills will not be a barrier to admission and participation in all educational and CTE programs. [Also see Nondiscrimination Statement on page ____ for the name and contact information for the Title IX coordinator and Section 504 coordinator, who will address certain allegations of discrimination.]
[Also see Food Allergies on page 37.]
Possible physical warning signs of sexual abuse could be difficulty sitting or walking, pain in the genital areas, and claims of stomachaches and headaches. Behavioral indicators may include verbal references or pretend games of sexual activity between adults and children, fear of being alone with adults of a particular gender, or sexually suggestive behavior. Emotional warning signs to be aware of include withdrawal, depression, sleeping and eating disorders, and problems in school.
A child who has experienced sexual abuse or any other type of abuse or neglect should be encouraged to seek out a trusted adult. Be aware as a parent or other trusted adult that disclosures of sexual abuse may be more indirect than disclosures of physical abuse and neglect, and it is important to be calm and comforting if your child, or another child, confides in you. Reassure the child that he or she did the right thing by telling you.
As a parent, if your child is a victim of sexual abuse or other maltreatment, the school counselor or principal will provide information regarding counseling options for you and your child available in your area. The Texas Department of Family and Protective Services (TDFPS) also manages early intervention counseling programs. To find out what services may be available in your county, see http://www.dfps.state.tx.us/Prevention_and_Early_Intervention/
The following websites might help you become more aware of child abuse and neglect:
Reports of abuse or neglect may be made to:
The CPS division of the TDFPS (1‑800-252-5400 or on the web at http://www.txabusehotline.org). [Insert your local provisions from EIC(LOCAL) to document the following class rank practices:
· Courses that are included in class rank calculations and any course exclusions, whether courses taken in middle/junior high school are included in the calculation, and whether grades earned by alternative means (summer school, distance learning, credit by examination, dual credit off campus vs. on campus, etc.) are counted;
· The weighted grade system used in the district to calculate class rank [i.e., weighted numerical average or weighted grade point average (GPA)];
· Whether and when transferred grades will be weighted;
· When class rank will be calculated for purposes of determining local honors;
· Criteria a student must meet to be declared valedictorian, salutatorian, and any other local honor designations, including how the district will attempt to resolve ties in these positions;
· Whether the district will award the highest-ranking graduate scholarship provided by the state to the district-declared valedictorian or the true highest-ranking graduate;
· If appropriate for your handbook, the list of courses that meet each category within your weighted grade system; and
· Any other information related to class rank appropriate for this document.]
[For further information, see policy EIC.]
[See Schedule Changes on page ____ for information related to student requests to revise their course schedule.]
· Completes the Recommended or Advanced/Distinguished Achievement Program*; or
· Satisfies the ACT College Readiness Benchmarks or earns at least a 1500 out of 2400 on the SAT.
*Beginning with ninth graders in the 2014–15 school year, to be eligible for automatic admission to a Texas four-year college or university, a student must be on track to graduate with the distinguished level of achievement under the foundation graduation program. This means that a student must graduate with at least one endorsement and must have taken Algebra II as one of the four required math courses.
In addition, the student must submit a completed application for admission in accordance with the deadline established by the college or university. The student is ultimately responsible for ensuring that he or she meets the admission requirements of the university or college to which the student submits an application.
The University of Texas at Austin may limit the number of students automatically admitted to 75 percent of the University’s enrollment capacity for incoming resident freshmen. For students who are eligible to enroll in the University during the summer or fall 2017 term, the University will be admitting the top seven percent of the high school’s graduating class who meet the above requirements. Additional applicants will be considered by the University through a holistic review process.
Should a college or university adopt an admissions policy that automatically accepts the top 25 percent of a graduating class, the provisions above will also apply to a student ranked in the top 25 percent of his or her class.
Students and parents should contact the school counselor for further information about automatic admissions, the application process, and deadlines.
[See also Class Rank/Highest-Ranking Student on page ____ for information specifically related to how the district calculates a student’s rank in class, and requirements for Graduation on page ____ for information associated with the foundation graduation program].
· Certain courses taught at the high school campus, which may include courses termed dual credit, Advanced Placement (AP), International Baccalaureate (IB), or college preparatory;
· Enrollment in an AP or dual credit course through the Texas Virtual School Network;
· Enrollment in courses taught in conjunction and in partnership with ___________________________________________________________________, which may be offered on or off campus;
· Enrollment in courses taught at other colleges or universities; and
· Certain CTE courses.
All of these methods have eligibility requirements and must be approved prior to enrollment in the course. Please see the school counselor for more information. Depending on the student’s grade level and the course, a state-mandated end-of-course assessment may be required for graduation.
It is important to keep in mind that not all colleges and universities accept credit earned in all dual credit or AP courses taken in high school for college credit. Students and parents should check with the prospective college or university to determine if a particular course will count toward the student’s desired degree plan.
Should a parent or student feel a need to file a formal complaint, the parent or student should file a district complaint form within the timelines established in policy FNG(LOCAL). In general, the student or parent should submit the written complaint form to the campus principal. If the concern is not resolved, a request for a conference should be sent to the superintendent. If still unresolved, the district provides for the complaint to be presented to the board of trustees.
· Joy Thompson
· Alissa Hohmann
· Carrie McWhorter
· Interference with the movement of people at an exit, entrance, or hallway of a district building without authorization from an administrator.
· Interference with an authorized activity by seizing control of all or part of a building.
· Use of force, violence, or threats in an attempt to prevent participation in an authorized assembly.
· Use of force, violence, or threats to cause disruption during an assembly.
· Interference with the movement of people at an exit or an entrance to district property.
· Use of force, violence, or threats in an attempt to prevent people from entering or leaving district property without authorization from an administrator.
· Disruption of classes or other school activities while on district property or on public property that is within 500 feet of district property. Class disruption includes making loud noises; trying to entice a student away from, or to prevent a student from attending, a required class or activity; and entering a classroom without authorization and disrupting the activity with loud or profane language or any misconduct.
· Interference with the transportation of students in vehicles owned or operated by the district.
A student attending a social event will be asked to sign out when leaving before the end of the event; anyone leaving before the official end of the event will not be readmitted.
Please contact the campus principal if you are interested in serving as a chaperone for any school social events.
In either grade 7 or 8, each student will receive instruction related to how the student can best prepare for high school, college, and a career.
The school counselor can also provide information about entrance exams and application deadlines, as well as information about automatic admission, financial aid, housing, and scholarships as these relate to state colleges and universities. The school counselor can also provide information about workforce opportunities after graduation or technical and trade school opportunities, including opportunities to earn industry-recognized certificates and licenses.
Personal Counseling (All Grade Levels)The school counselor is available to assist students with a wide range of personal concerns, including such areas as social, family, emotional or mental health issues, or substance abuse. A student who wishes to meet with the school counselor should contact Alissa Hohmann or Joy Thompson. As a parent, if you are concerned about your child’s mental or emotional health, please speak with the school counselor for a list of resources that may be of assistance.
[Also see Substance Abuse Prevention and Intervention on page 55 and Suicide Awareness on page 55.]
The school counselor or principal would determine if the student could take an exam for this purpose. If approval is granted, the student must score at least 70 on the exam to receive credit for the course or subject.
The attendance review committee may also offer a student with excessive absences an opportunity to earn credit for a course by passing an exam.
[For further information, see the school counselor and policy EHDB(LOCAL).]
If a student plans to take an exam, the student (or parent) must register with the school counselor no later than 30 days prior to the scheduled testing date. [For further information, see policy EHDC.]
The board has established policies and procedures to prohibit and promptly respond to inappropriate and offensive behaviors that are based on a person’s race, color, religion, gender, national origin, disability, or any other basis prohibited by law. A copy of the district’s policy is available in the principal’s office and in the superintendent’s office or www.colemanisd.net [See policy FFH.]
Examples of dating violence against a student may include, but are not limited to, physical or sexual assaults; name-calling; put-downs; threats to hurt the student, the student’s family members, or members of the student’s household; destroying property belonging to the student; threats to commit suicide or homicide if the student ends the relationship; threats to harm a student’s current dating partner; attempts to isolate the student from friends and family; stalking; or encouraging others to engage in these behaviors.
Examples of harassment may include, but are not limited to, offensive or derogatory language directed at a person’s religious beliefs or practices, accent, skin color, or need for accommodation; threatening, intimidating, or humiliating conduct; offensive jokes, name-calling, slurs, or rumors; physical aggression or assault; graffiti or printed material promoting racial, ethnic, or other negative stereotypes; or other kinds of aggressive conduct such as theft or damage to property.
In addition to dating violence as described above, two other types of prohibited harassment are described below.
Examples of sexual harassment may include, but not be limited to, touching private body parts or coercing physical contact that is sexual in nature; sexual advances; jokes or conversations of a sexual nature; and other sexually motivated conduct, communications, or contact.
Sexual harassment of a student by an employee or volunteer does not include necessary or permissible physical contact not reasonably construed as sexual in nature, such as comforting a child with a hug or taking the child’s hand. However, romantic and other inappropriate social relationships, as well as all sexual relationships, between students and district employees are prohibited, even if consensual.
Gender-based harassment includes harassment based on a student’s gender, expression by the student of stereotypical characteristics associated with the student’s gender, or the student’s failure to conform to stereotypical behavior related to gender.
Examples of gender-based harassment directed against a student, regardless of the student’s or the harasser’s actual or perceived sexual orientation or gender identity, may include, but not be limited to, offensive jokes, name-calling, slurs, or rumors; physical aggression or assault; threatening or intimidating conduct; or other kinds of aggressive conduct such as theft or damage to property.
Examples of retaliation may include threats, rumor spreading, ostracism, assault, destruction of property, unjustified punishments, or unwarranted grade reductions. Unlawful retaliation does not include petty slights or annoyances.
Upon receiving a report of prohibited conduct as defined by policy FFH, the district will determine whether the allegations, if proven, would constitute prohibited conduct as defined by that policy. If not, the district will refer to policy FFI to determine if the allegations, if proven, would constitute bullying, as defined by law and that policy. If the alleged prohibited conduct, if proven, would constitute prohibited conduct and would also be considered bullying as defined by law and policy FFI, an investigation of bullying will also be conducted.
The district will promptly notify the parents of any student alleged to have experienced prohibited conduct involving an adult associated with the district. In the event alleged prohibited conduct involves another student, the district will notify the parents of the student alleged to have experienced the prohibited conduct when the allegations, if proven, would constitute a violation as defined by policy FFH.
If a law enforcement or other regulatory agency notifies the district that it is investigating the matter and requests that the district delay its investigation, the district will resume the investigation at the conclusion of the agency’s investigation.
During the course of an investigation and when appropriate, the district will take interim action to address the alleged prohibited conduct.
If the district’s investigation indicates that prohibited conduct occurred, appropriate disciplinary action, and, in some cases, corrective action, will be taken to address the conduct. The district may take disciplinary and corrective action even if the conduct that is the subject of the complaint was not unlawful.
All involved parties will be notified of the outcome of the district investigation within the parameters and limits allowed under the Family Educational Rights and Privacy Act (FERPA).
A student or parent who is dissatisfied with the outcome of the investigation may appeal in accordance with policy FNG(LOCAL).
The school newspaper and the yearbook are available to students.
All school publications are under the supervision of a teacher, sponsor, and the principal.
The principal has designated the elementary office as the location for approved nonschool materials to be placed for voluntary viewing or collection by students. [See policy FNAA.]
A student may appeal a decision in accordance with policy FNG(LOCAL). Any student who sells, posts, circulates, or distributes nonschool material without prior approval will be subject to disciplinary action in accordance with the Student Code of Conduct. Materials displayed without approval will be removed.
The principal has designated the elementary office as the location for approved nonschool materials to be placed for voluntary viewing or collection.
Prior review will not be required for:
· Distribution of materials by an attendee to other attendees of a school-sponsored meeting intended for adults and held after school hours.
· Distribution of materials by an attendee to other attendees of a community group meeting held after school hours in accordance with policy GKD(LOCAL) or a noncurriculum-related student group meeting held in accordance with FNAB(LOCAL).
· Distribution for electioneering purposes during the time a school facility is being used as a polling place, in accordance with state law.
All nonschool materials distributed under these circumstances must be removed from district property immediately following the event at which the materials are distributed.
Specific Dress Code Rules:
1. Students may not wear fishnet shirts, tee shirts that have the sides cut out, or shirts that do not reach the tops of pants or skirts. Undergarments must be worn at all times and the undergarments should not be visible.
2. No midriff type shirts or crop tops will be permitted. In other words, if you raise your arms and your midsection shows, it is a midriff type. Tops with narrow straps or spaghetti straps, backless tops, or underwear type shirts will not be allowed.
3. No low cut tops or dresses will be allowed.
4. Students will not wear slogan buttons or clothing with inappropriate or suggestive slogans or advertising on it. *An example would be an alcoholic beverage advertisement.
5. Students are not to wear hats, headbands, bandanas, hair rollers, caps, dark glasses, or gloves indoors. EXCEPTION: Caps may be worn in the gymnasium during after-school athletic events only. The bill of the cap must be worn forward.
6. Shorts may be worn provided they are at least finger-tip length.
7. All dresses and skirts must be no shorter than 3 inches above the knee. All slits in skirts or dresses may be worn provided the slit is no greater than 3 inches above the knee.
9. Any legging or stretch type material pants will not be permitted unless covered by an acceptable outer garment. The outer garment must be no shorter than fingertip length. (If the administrator feels that fingertip length is too short, he/she may require the outer garment to be mid-thigh).
10. Sweatpants with the wording written across the backside are not permissible.
11. Jeans/pants that have fashionable tears or slashes in them are permissible as long as the tears or slashes are below fingertip length and have some type of garment under the pant where skin doesn’t show through tear. Pants must be worn at the natural waistline, and no one will be allowed to wear saggy or extremely tight pants. After being buckled, belts must not dangle or hang down excessively.
12. No dangling or looped earrings for males will be permitted. Studs may be worn if appropriate.
13. No body piercing jewelry that is visible will be permitted unless it is that of the ear which is covered in item 12. No tongue, nose, lip or eyebrow piercing will be allowed.
14. Hair must have a natural tint.
15. Hair shall be clean and well-groomed and shall not obstruct vision. Hairstyles for males shall be groomed or cut in such a manner that it will hang no further than the top of the eyebrow or below the top of the collar. Sideburns may not extend below the bottom of the ear. Male students will not be allowed to wear hair in a ponytail, Mohawk, or man bun.
16. Students will not be permitted to wear a mustache and/or beard; must be clean shaven.
17. Students will not be permitted to have visible tattoos.
18. Students will not be permitted to wear contacts in eyes that are not a natural color. For example, cat eye or white out contacts are not allowed.
Any other item that may be considered disruptive or inappropriate is left to the discretion of the designated building administrator(s).
If the principal determines that a student’s grooming or clothing violates the school’s dress code, the student will be given an opportunity to correct the problem at school. If not corrected, the student may be assigned to in-school suspension for the remainder of the day, until the problem is corrected, or until a parent or designee brings an acceptable change of clothing to the school. Repeated offenses may result in more serious disciplinary action in accordance with the Student Code of Conduct.
The use of mobile telephones or any device capable of capturing images is strictly prohibited in locker rooms or restroom areas while at school or at a school-related or school-sponsored event.
If a student uses a telecommunications device without authorization during the school day, the device will be confiscated. The parent may pick up the confiscated telecommunications device from the principal’s office for a fee of $15.
Confiscated telecommunications devices that are not retrieved by the student or the student’s parents will be disposed of after the notice required by law. [See policy FNCE.]
In limited circumstances and in accordance with law, a student’s personal telecommunications device may be searched by authorized personnel. [See Searches on page 53 and policy FNF.]
Any disciplinary action will be in accordance with the Student Code of Conduct. The district is not responsible for damaged, lost, or stolen telecommunications devices.
In limited circumstances and in accordance with law, a student’s personal electronic device may be searched by authorized personnel. [See Searches on page 53 and policy FNF.]
Any disciplinary action will be in accordance with the Student Code of Conduct. The district is not responsible for any damaged, lost, or stolen electronic device.
Any person taking, disseminating, transferring, possessing, or sharing obscene, sexually oriented, lewd, or otherwise illegal images or other content, commonly referred to as “sexting,” will be disciplined according to the Student Code of Conduct, may be required to complete an educational program related to the dangers of this type of behavior, and, in certain circumstances, may be reported to law enforcement. Because engaging in this type of behavior can lead to bullying or harassment, as well as possibly impede future endeavors of a student, we encourage you to review with your child http://beforeyoutext.com, a state-developed program that addresses the consequences of engaging in inappropriate behavior using technology.
In addition, any student who engages in conduct that results in a breach of the district’s computer security will be disciplined in accordance with the Student Code of Conduct, and, in some cases, the consequence may rise to the level of expulsion.
In order to determine a student’s level of proficiency in English, the LPAC will use information from a variety of assessments. If the student qualifies for services, and once a level of proficiency has been established, the LPAC will then designate instructional accommodations or additional special programs that the student will require to eventually become proficient at grade level work in English. Ongoing assessments will be conducted to determine a student’s continued eligibility for the program.
The LPAC will also determine whether certain accommodations are necessary for any state-mandated assessments. The STAAR L, as mentioned at Standardized Testing on page 54, may be administered to an English language learner, or, for a student up to grade 5, a Spanish version of STAAR. In limited circumstances, a student’s LPAC may exempt the student from an otherwise required state-mandated assessment or may waive certain graduation requirements related to the English I end-of-course (EOC) assessment. The Texas English Language Proficiency Assessment System (TELPAS) will also be administered to English language learners who qualify for services.
If a student is considered an English language learner and receives special education services because of a qualifying disability, the student’s ARD committee will make instructional and assessment decisions in conjunction with the LPAC.
EXTRACURRICULAR ACTIVITIES, CLUBS, AND ORGANIZATIONS (All Grade Levels)Participation in school-sponsored activities is an excellent way for a student to develop talents, receive individual recognition, and build strong friendships with other students; participation, however, is a privilege, not a right.
Participation in some of these activities may result in events that occur off-campus. When the district arranges transportation for these events, students are required to use the transportation provided by the district to and from the events. Exceptions to this may only be made with the approval of the activity’s coach or sponsor. [Also see Transportation on page 56.]
Eligibility for initial and continuing participation in many of these activities is governed by state law and the rules of the University Interscholastic League (UIL)—a statewide association overseeing interdistrict competition. If a student is involved in an academic, athletic, or music activity governed by UIL, the student and parent are expected to know and follow all rules of the UIL organization. Students involved in UIL athletic activities and their parents can access the UIL Parent Information Manual at https://www.uiltexas.org/athletics/manuals; a hard copy can be provided by the coach or sponsor of the activity on request. To report a complaint of alleged noncompliance with required safety training or an alleged violation of safety rules required by law and the UIL, please contact the curriculum division of TEA at (512) 463-9581 or firstname.lastname@example.org.
[See http://www.uiltexas.org for additional information on all UIL-governed activities.]
In addition, the following provisions apply to all extracurricular activities:
· A student who receives at the end of a grading period a grade below 70 in any academic class—other than an Advanced Placement (AP) or International Baccalaureate (IB) course; or an honors or dual credit course in English language arts, mathematics, science, social studies, economics, or language other than English—may not participate in extracurricular activities for at least three school weeks.
· A student who receives special education services and who fails to meet the standards in the individualized education program (IEP) may not participate for at least three school weeks.
· An ineligible student may practice or rehearse but may not participate in any competitive activity.
· A student is allowed in a school year up to 10 absences not related to post-district competition, a maximum of 5 absences for post-district competition prior to state, and a maximum of 2 absences for state competition. All extracurricular activities and public performances, whether UIL activities or other activities approved by the board, are subject to these restrictions.
· An absence for participation in an activity that has not been approved will receive an unexcused absence.
· Costs for materials for a class project that the student will keep.
· Membership dues in voluntary clubs or student organizations and admission fees to extracurricular activities.
· Security deposits.
· Personal physical education and athletic equipment and apparel.
· Voluntarily purchased pictures, publications, class rings, yearbooks, graduation announcements, etc.
· Voluntarily purchased student accident insurance.
· Musical instrument rental and uniform maintenance, when uniforms are provided by the district.
· Personal apparel used in extracurricular activities that becomes the property of the student.
· Parking fees and student identification cards.
· Fees for lost, damaged, or overdue library books.
· Fees for driver training courses, if offered.
· Fees for optional courses offered for credit that require use of facilities not available on district premises.
· Summer school for courses that are offered tuition-free during the regular school year.
· A reasonable fee for providing transportation to a student who lives within two miles of the school. [See Buses and Other School Vehicles on page 56.]
· A fee not to exceed $50 for costs of providing an educational program outside of regular school hours for a student who has lost credit or has not been awarded a final grade because of absences and whose parent chooses the program in order for the student to meet the 90 percent attendance requirement. The fee will be charged only if the parent or guardian signs a district-provided request form.
· In some cases, a fee for a course taken through the Texas Virtual School Network (TxVSN).
Any required fee or deposit may be waived if the student and parent are unable to pay. Application for such a waiver may be made to the Joy Thompson. [For further information, see policy FP.]
[Also see Report Cards/Progress Reports and Conferences on page 49 for additional information on grading guidelines.]
Requirements for a Diploma for a Student Enrolled in High School Prior to the 2014–15 School Year[Also see Standardized Testing on page 54 for more information.]
5. College academic courses, including those taken for dual credit, and advanced technical courses, including locally articulated courses, provided the student scores the equivalent of a 3.0 or higher. ____.
State law and rules prohibit a student from graduating solely under the foundation graduation program without an endorsement unless, after the student’s sophomore year, the student and student’s parent are advised of the specific benefits of graduating with an endorsement and submit written permission to the school counselor for the student to graduate without an endorsement. A student who anticipates graduating under the foundation graduation program without an endorsement and who wishes to attend a four-year university or college after graduation must carefully consider whether this will satisfy the admission requirements of the student’s desired college or university.
Graduating under the foundation graduation program will also provide opportunities to earn “performance acknowledgments” that will be acknowledged on a student’s transcript. Performance acknowledgments are available for outstanding performance in bilingualism and biliteracy, in a dual credit course, on an AP or IB exam, on certain national college preparatory and readiness or college entrance exams, or for earning a state recognized or nationally or internationally recognized license or certificate. The criteria for earning these performance acknowledgments are prescribed by state rules, and the school counselor can provide more information about these acknowledgments.
A student enrolled in high school prior to the 2014–15 school year has the option of graduating under the foundation graduation program rather than the programs identified above that would otherwise be applicable to that student. See the school counselor for additional information.
The foundation graduation program requires completion of the following credits:
|Course Area||Number of Credits: Foundation Graduation Program||Number of Credits:
Foundation Graduation Program
With an Endorsement
|Social Studies, including Economics||3||3|
|Language other than English***||2||2|
|Locally required courses||___ credit in _________
___ credit in _________
|___ credit in _________
___ credit in _________
Science, Technology, Engineering, and Mathematics
Business and Industry
Arts and Humanities
|TOTAL||22 credits||26 credits|
* In order to obtain the distinguished level of achievement under the foundation graduation program, which will be denoted on a student’s transcript and is a requirement to be considered for automatic admission purposes to a Texas four-year college or university, a student must complete an endorsement and take Algebra II as one of the 4 mathematics credits.
** A student who is unable to participate in physical activity due to a disability or illness may be able to substitute a course in English language arts, mathematics, science, social studies, or another locally determined credit-bearing course for the required credit of physical education. This determination will be made by the student’s ARD committee, Section 504 committee, or other campus committee, as applicable.
*** Students are required to earn two credits in the same language other than English to graduate. Any student may substitute computer programming languages for these credits. In limited circumstances, a student may be able to substitute this requirement with other courses, as determined by a district committee authorized by law to make these decisions for the student.
**** A student must specify upon entering grade 9 the endorsement he or she wishes to pursue.
Please also review TEA’s Graduation Toolkit, available here: http://tea.texas.gov/communications/brochures.aspx.
Choose this option if the district will allow a student to amend his or her personal graduation plan without obtaining parental permission first: A student may amend his or her personal graduation plan after this initial confirmation. The school will send written notice of any such amendment made by the student to the student’s parent.
Choose this option if the district will require parental permission prior to a student amending his or her personal graduation plan: A student may, with parental permission, amend his or her personal graduation plan after the initial confirmation.
Please be aware that not all courses are offered at every secondary campus in the district. A student who wants to take a course not offered at his or her regular campus should contact the school counselor about a transfer or other alternatives. If the parents of at least 22 students request a transfer for those students to take a course in the required curriculum other than fine arts or CTE, the district will offer the course for the following year either by teleconference or at the school from which the transfers were requested. [will or will not] be issued to a student who has successfully completed state and local credit requirements for graduation but has not yet demonstrated satisfactory performance on the state-mandated tests required for graduation.
A student who receives special education services and has completed four years of high school, but has not met the requirements of his or her IEP, may participate in graduation ceremonies and receive a certificate of attendance. Even if the student participates in graduation ceremonies to receive the certificate of attendance, he or she may remain enrolled to complete the IEP and earn his or her high school diploma; however, the student will only be allowed to participate in one graduation ceremony.
[See policy FMH(LEGAL).]
Please also be aware that if an ARD committee places a student with a disability on a modified curriculum in a subject area, the student will be automatically placed in the Minimum Program, if that program is applicable based on the school year in which the student entered high school, in accordance with state rules.
If a student receiving special education services is scheduled to graduate under the Minimum Program or in accordance with the provisions of his or her IEP, the student’s ARD committee will determine whether the general EOC assessment is an accurate measure of the student’s achievement and progress and, if so, whether successful performance is required for graduation, or whether an alternative assessment is more appropriate. STAAR Alternate 2 is the alternative assessment currently allowed by the state. [See Standardized Testing for additional information.]
ARD committees for students with disabilities who receive special education services and who are subject to the foundation graduation program will make instructional and assessment decisions for these students in accordance with state law and rules. In order to earn an endorsement under the foundation program, a student must perform satisfactorily on the EOC assessments and receive no modified curriculum in the student’s chosen endorsement area. A student may still be awarded an endorsement when the student fails to perform satisfactorily on no more than two EOC assessments but meets the other requirements for graduation under state law.
A student must meet local eligibility criteria, which may include requirements related to student conduct, to have a speaking role. Students eligible for speaking roles will be notified by the principal and given an opportunity to volunteer.
[See FNA(LOCAL) and the Student Code of Conduct. For student speakers at other school events, see Student Speakers on page ____.] ____.]
Contact the school counselor for information about other scholarships and grants available to students.
Hazing will not be tolerated by the district. If an incident of hazing occurs, disciplinary consequences will be handled in accordance with the Student Code of Conduct. It is a criminal offense if a person engages in hazing; solicits, encourages, directs, aids, or attempts to aid another in hazing; or has firsthand knowledge of an incident of hazing being planned or having occurred and fails to report this to the principal or superintendent.
[Also see Bullying on page 18 and policies FFI and FNCC.]
If a student becomes ill during the school day, he or she must receive permission from the teacher before reporting to the school nurse. If the nurse determines that the child should go home, the nurse will contact the parent.
The district is also required to report certain contagious (communicable) diseases or illnesses to the Texas Department of State Health Services (TDSHS) or our local/regional health authority. The school nurse can provide information from TDSHS on these notifiable conditions.
Contact the school nurse if you have questions or if you are concerned about whether or not your child should stay home.
· What is meningitis?
Meningitis is an inflammation of the covering of the brain and spinal cord. It can be caused by viruses, parasites, fungi, and bacteria. Viral meningitis is common and most people recover fully. Parasitic and fungal meningitis are very rare. Bacterial meningitis is very serious and may involve complicated medical, surgical, pharmaceutical, and life support management.
· What are the symptoms?
Someone with meningitis will become very ill. The illness may develop over one or two days, but it can also rapidly progress in a matter of hours. Not everyone with meningitis will have the same symptoms.
Children (over 2 years old) and adults with bacterial meningitis commonly have a severe headache, high fever, and neck stiffness. Other symptoms might include nausea, vomiting, discomfort looking into bright lights, confusion, and sleepiness. In both children and adults, there may be a rash of tiny, red-purple spots. These can occur anywhere on the body.
The diagnosis of bacterial meningitis is based on a combination of symptoms and laboratory results.
· How serious is bacterial meningitis?
If it is diagnosed early and treated promptly, the majority of people make a complete recovery. In some cases it can be fatal or a person may be left with a permanent disability.
· How is bacterial meningitis spread?
Fortunately, none of the bacteria that cause meningitis are as contagious as diseases like the common cold or the flu, and they are not spread by casual contact or by simply breathing the air where a person with meningitis has been. They are spread when people exchange respiratory or throat secretions (such as by kissing, coughing, or sneezing).
The germ does not cause meningitis in most people. Instead, most people become carriers of the germ for days, weeks, or even months. The bacteria rarely overcome the body’s immune system and cause meningitis or another serious illness.
· How can bacterial meningitis be prevented?
Maintaining healthy habits, like getting plenty of rest, can help prevent infection. Using good health practices such as covering your mouth and nose when coughing and sneezing and washing your hands frequently with soap and water can also help stop the spread of the bacteria. It’s a good idea not to share food, drinks, utensils, toothbrushes, or cigarettes. Limit the number of persons you kiss.
There are vaccines available to offer protection from some of the bacteria that can cause bacterial meningitis.* The vaccines are safe and effective (85–90 percent). They can cause mild side effects, such as redness and pain at the injection site lasting up to two days. Immunity develops within seven to ten days after the vaccine is given and lasts for up to five years.
· What should you do if you think you or a friend might have bacterial meningitis?
You should seek prompt medical attention.
· Where can you get more information?
Your school nurse, family doctor, and the staff at your local or regional health department office are excellent sources for information on all communicable diseases. You may also call your local health department or Regional Department of State Health Services office to ask about a meningococcal vaccine. Additional information may also be found at the websites for the Centers for Disease Control and Prevention, http://www.cdc.gov, and the Department of State Health Services, http://www.dshs.state.tx.us.
* Please note that the TDSHS requires at least one meningococcal vaccination for a student ages 11 to 12 or for a student enrolling in grades 7–12, and state guidelines recommend this vaccination be administered between ages 11 and 12, with a booster dose at 16 years of age. Also note that entering college students must show, with limited exception, evidence of receiving a bacterial meningitis vaccination within the five-year period prior to enrolling in and taking courses at an institution of higher education. Please see the school nurse for more information, as this may affect a student who wishes to enroll in a dual credit course taken off campus.
[Also refer to Immunization on page 40 for more information.]
The district has developed and annually reviews a food allergy management plan, which addresses employee training, dealing with common food allergens, and specific strategies for dealing with students diagnosed with severe food allergies. When the district receives information that a student has a food allergy that puts the student at risk for anaphylaxis, individual care plans will be developed to assist the student in safely accessing the school environment. The district’s food allergy management plan can be accessed at www.colemanisd.net.
[Also see policy FFAF and Celebrations on page 19.]
More information on head lice can be obtained from the TDSHS website at http://www.dshs.state.tx.us/schoolhealth/lice.shtm.
For additional information on the district’s requirements and programs regarding elementary school student physical activity requirements, please see the principal.
The duties of the SHAC range from recommending curriculum to developing strategies for integrating curriculum into a coordinated school health program encompassing issues such as school health services, counseling services, a safe and healthy school environment, recess recommendations, improving student fitness, mental health concerns, and employee wellness.
The district and its staff strictly enforce prohibitions against the use of all tobacco products, e-cigarettes, or any other electronic vaporizing device, by students and all others on school property and at school-sponsored and school-related activities. [See the Student Code of Conduct and policies at FNCD and GKA.]
All pesticides used are registered for their intended use by the U.S. Environmental Protection Agency and are applied only by certified pesticide applicators. Except in an emergency, signs will be posted 48 hours before indoor application. All outdoor applications will be posted at the time of treatment, and signs will remain until it is safe to enter the area. Parents who have further questions or who want to be notified prior to pesticide application inside their child’s school assignment area may contact Weldon Thompson, the district’s IPM coordinator, at 325-625-3575.
For more information on services for homeless students, contact the district’s homeless education liaison, Jeanne Ailshie at 325-625-3575.
[See also Students Who Are Homeless on page 40.] https://corequest.dshs.texas.gov/. The form must be notarized and submitted to the principal or school nurse within 90 days of notarization. If the parent is seeking an exemption for more than one student in the family, a separate form must be provided for each student.
The immunizations required are: diphtheria, tetanus, and pertussis; measles, mumps, and rubella; polio; hepatitis A; hepatitis B; varicella (chicken pox); and meningococcal. The school nurse can provide information on age-appropriate doses or on an acceptable physician-validated history of illness required by the TDSHS. Proof of immunization may be established by personal records from a licensed physician or public health clinic with a signature or rubber-stamp validation.
If a student should not be immunized for medical reasons, the student or parent must present a certificate signed by a U.S. registered and licensed physician stating that, in the doctor’s opinion, the immunization required is medically contraindicated or poses a significant risk to the health and well-being of the student or a member of the student’s family or household. This certificate must be renewed yearly unless the physician specifies a lifelong condition.
As noted at Bacterial Meningitis, entering college students must also, with limited exception, furnish evidence of having received a bacterial meningitis vaccination within the five years prior to enrolling in and attending classes at an institution of higher education. A student wanting to enroll in a dual credit course taken off campus may be subject to this requirement.
[For further information, see policy FFAB(LEGAL) and the TDSHS website: http://www.dshs.state.tx.us/immunize/school/default.shtm.]
· The principal will verify and record the identity of the officer or other authority and ask for an explanation of the need to question or interview the student at school.
· The principal ordinarily will make reasonable efforts to notify the parents unless the interviewer raises what the principal considers to be a valid objection.
· The principal ordinarily will be present unless the interviewer raises what the principal considers to be a valid objection.
· To comply with an order of the juvenile court.
· To comply with the laws of arrest.
· By a law enforcement officer if there is probable cause to believe the student has engaged in delinquent conduct or conduct in need of supervision.
· By a probation officer if there is probable cause to believe the student has violated a condition of probation imposed by the juvenile court.
· By an authorized representative of Child Protective Services, Texas Department of Family and Protective Services, a law enforcement officer, or a juvenile probation officer, without a court order, under the conditions set out in the Family Code relating to the student’s physical health or safety.
· To comply with a properly issued directive to take a student into custody.
Before a student is released to a law enforcement officer or other legally authorized person, the principal will verify the officer’s identity and, to the best of his or her ability, will verify the official’s authority to take custody of the student.
The principal will immediately notify the superintendent and will ordinarily attempt to notify the parent unless the officer or other authorized person raises what the principal considers to be a valid objection to notifying the parents. Because the principal does not have the authority to prevent or delay a student’s release to a law enforcement officer, any notification will most likely be after the fact.
· All instructional and support personnel who have responsibility for supervising a student who has been taken into custody, arrested, or referred to the juvenile court for any felony offense or for certain misdemeanors.
· All instructional and support personnel who have regular contact with a student who is thought to have committed certain offenses or who has been convicted, received deferred prosecution, received deferred adjudication, or was adjudicated for delinquent conduct for any felony offense or certain misdemeanors.
· All appropriate district personnel in regards to a student who is required to register as a sex offender.
[For further information, see policies FL(LEGAL) and GRAA(LEGAL).]
State rules require that parental consent be obtained before any student is allowed to leave campus for any part of the school day. The district has put the following procedures in place in order to document parental consent:
· For students in elementary and middle school, a parent or otherwise authorized adult must come to the office and sign the student out. Please be prepared to show identification. Once an identity is verified, a campus representative will then call for the student or collect the student and bring him or her to the office. For safety purposes and stability of the learning environment, we cannot allow you to go to the classroom or other area unescorted to pick up the student. If the student returns to campus the same day, the parent or authorized adult must sign the student back in through the main office upon the student’s return. Documentation regarding the reason for the absence will also be required.
· For students in high school, the same process will be followed. If the student’s parent will authorize the student to leave campus unaccompanied, a note provided by the parent must be submitted to the main office in advance of the absence, no later than two hours prior to the student’s need to leave campus. A phone call received from the parent may be accepted, but the school may ultimately require a note to be submitted for documentation purposes. Once the office has received information that the student’s parent consents to the student leaving campus, a pass will be issued to the student to hand to his or her teacher with the necessary information. The student must sign out through the main office and sign in upon his or her return, if the student returns the same day. If a student is 18 years of age or is an emancipated minor, the student may produce a note on his or her own behalf. Documentation regarding the reason for the absence will be required.
· If a student becomes ill during the school day and the school nurse or other district personnel determines that the student should go home, the nurse will contact the student’s parent and document the parent’s wishes regarding release from school. Unless directed by the parent to release the student unaccompanied, the parent or other authorized adult must follow the sign-out procedures as listed above. If a student is allowed to leave campus by himself or herself, as permitted by the student’s parent, or if the student is age 18 or is an emancipated minor, the nurse will document the time of day the student was released. Under no circumstances will a child in elementary or middle school be released unaccompanied by a parent or adult authorized by the parent.
Students who leave campus in violation of these rules will be subject to disciplinary action in accordance with the Student Code of Conduct.
Makeup Work Because of Absence (All Grade Levels)For any class missed, the teacher may assign the student makeup work based on the instructional objectives for the subject or course and the needs of the individual student in mastering the essential knowledge and skills or in meeting subject or course requirements.
A student will be responsible for obtaining and completing the makeup work in a satisfactory manner and within the time specified by the teacher. A student who does not make up assigned work within the time allotted by the teacher will receive a grade of zero for the assignment.
A student is encouraged to speak with his or her teacher if the student knows of an absence ahead of time, including absences for extracurricular activities, so that the teacher and student may plan any work that can be completed before or shortly after the absence. Please remember the importance of student attendance at school and that, even though absences may be excused or unexcused, all absences account for the 90 percent threshold in regards to the state laws surrounding “attendance for credit or final grade.” [See also Attendance for Credit or Final Grade on page 16.]
A student involved in an extracurricular activity must notify his or her teachers ahead of time about any absences.
A student will be permitted to make up tests and to turn in projects due in any class missed because of absence. Teachers may assign a late penalty to any long-term project in accordance with time lines approved by the principal and previously communicated to students.
In-School Suspension (ISS) Makeup Work (All Grade Levels)A student removed from the regular classroom to in-school suspension or another setting, other than a DAEP, will have an opportunity to complete before the beginning of the next school year each course the student was enrolled in at the time of removal from the regular classroom. The district may provide the opportunity by any method available, including a correspondence course, another distance learning option, or summer school. The district will not charge the student for any method of completion provided by the district. [See policy FO(LEGAL).]
The district will not purchase nonprescription medication to give to a student. District employees will not give a student prescription medication, nonprescription medication, herbal substances, anabolic steroids, or dietary supplements, with the following exceptions:
Only authorized employees, in accordance with policy FFAC, may administer:
· Prescription medication, in the original, properly labeled container, provided by the parent, along with a written request.
· Prescription medication from a properly labeled unit dosage container filled by a registered nurse or another qualified district employee from the original, properly labeled container.
· Nonprescription medication, in the original, properly labeled container, provided by the parent along with a written request.
· Herbal or dietary supplements provided by the parent only if required by the student’s individualized education program (IEP) or Section 504 plan for a student with disabilities.
Students whose schedules provide for regular time spent outdoors, including for recess and physical education classes, should apply sunscreen before coming to school.
For students at the elementary level, the student’s teacher or other district personnel will apply sunscreen to a student’s exposed skin if the student brings the sunscreen to school and requests assistance with the application of the sunscreen. Nothing prohibits a student at this level from applying his or her own sunscreen if the student is capable of doing so.
For students at the secondary level, a student may possess and apply sunscreen when necessary. If the student will need assistance with this application, please address the need for assistance with the school nurse.
Whether a student is at the elementary or secondary level, if sunscreen needs to be administered to treat any type of medical condition, this should be handled through communication with the school nurse so that the district is made aware of any safety and medical issues.
A student with asthma or severe allergic reaction (anaphylaxis) may be permitted to possess and use prescribed asthma or anaphylaxis medication at school or school-related events only if he or she has written authorization from his or her parent and a physician or other licensed health-care provider. The student must also demonstrate to his or her physician or health-care provider and to the school nurse the ability to use the prescribed medication, including any device required to administer the medication.
If the student has been prescribed asthma or anaphylaxis medication for use during the school day, the student and parents should discuss this with the school nurse or principal.
In accordance with a student’s individual health plan for management of diabetes, a student with diabetes will be permitted to possess and use monitoring and treatment supplies and equipment while at school or at a school-related activity. See the school nurse or principal for information. [See policy FFAF(LEGAL).]
Teachers and other district employees may discuss a student’s academic progress or behavior with the student’s parents or another employee as appropriate; however, they are not permitted to recommend use of psychotropic drugs. A district employee who is a registered nurse, an advanced nurse practitioner, a physician, or a certified or credentialed mental health professional can recommend that a student be evaluated by an appropriate medical practitioner, if appropriate. [For further information, see policy FFAC.]
· Title IX Coordinator, for concerns regarding discrimination on the basis of sex, including sexual harassment or gender-based harassment: Skip McCambridge, Superintendent, 2302 S Commercial.
· ADA/Section 504 Coordinator, for concerns regarding discrimination on the basis of disability: Alissa Hohmann, Counselor, 303 W. 15th St.
· All other concerns regarding discrimination: See the superintendent, Skip McCambridge, Superintendent, 2302 S Commercial.
[See policies FB, FFH, and GKD.]
· Encouraging your child to put a high priority on education and working with your child on a daily basis to make the most of the educational opportunities the school provides.
· Ensuring that your child completes all homework assignments and special projects and comes to school each day prepared, rested, and ready to learn.
· Becoming familiar with all of your child’s school activities and with the academic programs, including special programs, offered in the district.
· Discussing with the school counselor or principal any questions you may have about the options and opportunities available to your child.
· Reviewing the requirements and options for graduation with your child in middle school and again while your child is enrolled in high school.
· Monitoring your child’s academic progress and contacting teachers as needed. [See Academic Counseling on page 22.]
· Attending scheduled conferences and requesting additional conferences as needed. To schedule a telephone or in-person conference with a teacher, school counselor, or principal, please call the school office at 325-625-3546 for an appointment. The teacher will usually return your call or meet with you during his or her conference period or before or after school. [See Report Cards/Progress Reports and Conferences on page 49.]
· Becoming a school volunteer. [For further information, see policy GKG and Volunteers on page 58.]
· Participating in campus parent organizations.
· Serving as a parent representative on the district-level or campus-level planning committees, assisting in the development of educational goals and plans to improve student achievement. [For further information, see policies at BQA and BQB, and contact Joy Thompson at 325-625-3546.
· Serving on the School Health Advisory Council (SHAC), assisting the district in ensuring local community values are reflected in health education instruction and other wellness issues. [See policies at BDF, EHAA, FFA, and information in this handbook at School Health Advisory Council (SHAC) on page 38.]
· Serving on a committee to determine criteria to be used to evaluate the overall performance of the district and each campus in community and student engagement. For further information, please contact the campus principal.
· Being aware of the school’s ongoing bullying and harassment prevention efforts.
· Contacting school officials if you are concerned with your child’s emotional or mental well-being.
· Attending board meetings to learn more about district operations. [See policies at BE and BED for more information.]
[Also see policy FFAA.]
State law requires that one minute of silence follow recitation of the pledges. Each student may choose to reflect, pray, meditate, or engage in any other silent activity during that minute so long as the silent activity does not interfere with or distract others. In addition, state law requires that each campus provide for the observance of one minute of silence at the beginning of the first class period when September 11 falls on a regular school day in remembrance of those who lost their lives on September 11, 2001.
[See policy EC for more information.]
In addition, at certain grade levels a student—with limited exceptions—will be required to pass the State of Texas Assessments of Academic Readiness (STAAR), if the student is enrolled in a public Texas school on any day between January 1 and the date of the first administration of the STAAR.
In order to be promoted to grade 6, students enrolled in grade 5 must perform satisfactorily on the mathematics and reading sections of the grade 5 assessment in English or Spanish.
In order to be promoted to grade 9, students enrolled in grade 8 must perform satisfactorily on the mathematics and reading sections of the grade 8 assessment in English.
If a student in grade 5 or 8 is enrolled in a course that earns high school credit and for which an end-of-course (EOC) assessment will be administered, the student will not be subject to the promotion requirements described above for the relevant grade 5 or 8 assessment. The student will instead take the corresponding EOC assessment.
If a student in grades 3–8 is enrolled in a class or course intended for students above his or her current grade level in which the student will be administered a state-mandated assessment, the student will be required to take an applicable state-mandated assessment only for the course in which he or she is enrolled, unless otherwise required to do so by federal law.
[See Standardized Testing on page 54.]
A student in grade 5 or 8 will have two additional opportunities to take a failed assessment. If a student fails a second time, a grade placement committee, consisting of the principal or designee, the teacher, and the student’s parent, will determine the additional special instruction the student will receive. After a third failed attempt, the student will be retained; however, the parent can appeal this decision to the committee. In order for the student to be promoted, based on standards previously established by the district, the decision of the committee must be unanimous and the student must complete additional special instruction before beginning the next grade level. Whether the student is retained or promoted, an educational plan for the student will be designed to enable the student to perform at grade level by the end of the next school year. [See policy EIE.]
Certain students—some with disabilities and some classified as English language learners—may be eligible for exemptions, accommodations, or deferred testing. For more information, see the principal, school counselor, or special education director.
Parents of a student at or above grade level 3 who does not perform satisfactorily on his or her state-mandated exams will be notified that their child will participate in special instructional programs designed to improve performance. The student may be required to participate in this instruction before or after normal school hours or outside of the normal school year. Failure of a student to attend these programs may result in violations of required school attendance as well as the student not being promoted to the next grade level.
A Personal Graduation Plan (PGP) will be prepared for any student at the middle school or junior high level who did not perform satisfactorily on a state-mandated assessment or is determined by the district as not likely to earn a high school diploma before the fifth school year following enrollment in grade 9. The PGP will be designed and implemented by a school counselor, teacher, or other staff member designated by the principal. The plan will, among other items, identify the student’s educational goals, address the parent’s educational expectations for the student, and outline an intensive instruction program for the student. [For additional information, see the school counselor or principal and policy EIF(LEGAL).] For a student receiving special education services, the student’s IEP may serve as the student’s PGP and would therefore be developed by the student’s ARD committee.
[For information related to the development of personal graduation plans for high school students, see Personal Graduation Plans for Students Under the Foundation Graduation Program on page 34.]
A student in grades 9–12 will be advanced a grade level based on the number of course credits earned. [Also see Grade Level Classification on page 34.]
Students will also have multiple opportunities to retake EOC assessments. [See Graduation on page 34 and Standardized Testing on page 54 for more information about EOC assessments.]
At the end of the first three weeks of a grading period, parents will receive a progress report if their child’s performance in any course/subject area is near or below 70, or is below the expected level of performance. If the student receives a grade lower than 70 in any class or subject at the end of a grading period, the parent will be requested to schedule a conference with the teacher of that class or subject. [See Working Together on page 46 for how to schedule a conference.]
Teachers follow grading guidelines that have been approved by the principal pursuant to the board-adopted policy and are designed to reflect each student’s relative mastery of each assignment for the grading period, semester, or course. State law provides that a test or course grade issued by a teacher cannot be changed unless the board determines that the grade was arbitrary or contains an error, or that the teacher did not follow the district’s grading policy. [See policy EIA(LOCAL) and Grading Guidelines on page 34.]
Questions about grade calculation should first be discussed with the teacher; if the question is not resolved, the student or parent may request a conference with the principal in accordance with FNG(LOCAL).
The report card or unsatisfactory progress report will state whether tutorials are required for a student who receives a grade lower than 70 in a class or subject.
Report cards and unsatisfactory progress reports must be signed by the parent and returned to the school within 5 days. The district may use an electronic program to communicate academic information about your child, including for report card and progress reporting purposes. An electronic signature of the parent will be accepted by the district, but you are entitled to request the option to provide a handwritten signature of acknowledgment instead.
· Avoid conduct that is likely to put the student or others at risk.
· Follow the behavioral standards in this handbook and the Student Code of Conduct, as well as any additional rules for behavior and safety set by the principal, campus behavior coordinator, teachers, or bus drivers.
· Remain alert to and promptly report to a teacher or the principal any safety hazards, such as intruders on campus or threats made by any person toward a student or staff member.
· Know emergency evacuation routes and signals.
· Follow immediately the instructions of teachers, bus drivers, and other district employees who are overseeing the welfare of students.
The district will rely on contact information on file with the district to communicate with parents in an emergency situation, which may include real-time or automated messages. It is crucial to notify your child’s school when a phone number previously provided to the district has changed.
If the campus must close, delay opening, or restrict access to the building because of an emergency, the district will also alert the community in the following ways: www.colemanisd.net, Remind101, and Facebook.
Use by Students Before and After School (All Grade Levels)Certain areas of the school will be accessible to students before and after school for specific purposes. Students are required to remain in the area where their activity is scheduled to take place.
The following areas are open to students before school, beginning at 7 a.m.
· Ace Program: K &1 Morning Assembly in the Gym; 2-4 Library and Classrooms, K-4 Computer Lab
· 7:30 PREK & Head Start in their classrooms
· 7:30 2-4 grade in the cafeteria for breakfast
Unless the teacher or sponsor overseeing an activity gives permission, a student will not be permitted to go to another area of the building or campus.
After dismissal of school in the afternoon, unless a student is involved in an activity under the supervision of a teacher or other authorized employee or adult, or unless students are granted permission to remain on campus in accordance with policy FNAB, students must leave campus immediately.
Conduct Before and After School (All Grade Levels)Teachers and administrators have full authority over student conduct at before- or after-school activities on district premises and at school-sponsored events off district premises, such as play rehearsals, club meetings, athletic practices, and special study groups or tutorials. Students are subject to the same rules of conduct that apply during the instructional day and will be subject to consequences established by the Student Code of Conduct or any stricter standards of behavior established by the sponsor for extracurricular participants.
Use of Hallways During Class Time (All Grade Levels)Loitering or standing in the halls during class is not permitted. During class time, a student must have a hall pass to be outside the classroom for any purpose. Failure to obtain a pass will result in disciplinary action in accordance with the Student Code of Conduct.
Free and reduced-price meals are available based on financial need or household situation. Information about a student’s participation is confidential; however, disclosure of a student’s eligibility may be made without prior notice or consent to programs, activities, and individuals that are specifically authorized access under the National School Lunch Act (NSLA), which is the law that sets forth the disclosure limits for the district’s child nutrition programs. A student’s name, eligibility status, and other information may be disclosed to certain agencies as authorized under the NSLA to facilitate the enrollment of eligible children in Medicaid or the state children’s health insurance program (CHIP) unless the student’s parent notifies the district that a student’s information should not be disclosed. A parent’s decision will not affect the child’s eligibility for free and reduced price meals or free milk. See the elementary office to apply for free or reduced price meal services.
Parents are strongly encouraged to continually monitor their child’s meal account balance. When a student’s meal account is depleted, the district will notify the parent. The student will be allowed to continue purchasing meals for up to 5 days and the district will present the parent with a schedule of repayment for any outstanding account balance. If the district is unable to work out an agreement with the student’s parent on replenishment of the student’s meal account and payment of any outstanding balance, the student will receive an alternate meal.
Library (All Grade Levels)The library is a learning laboratory with books, computers, magazines, and other materials available for classroom assignments, projects, and reading or listening pleasure. The library is open for independent student use during the following times with a teacher permit.
Meetings of Noncurriculum-Related Groups (Secondary Grade Levels Only)Student-organized, student-led noncurriculum-related groups are permitted to meet during the hours designated by the principal before and after school. These groups must comply with the requirements of policy FNAB(LOCAL).
A list of these groups is available in the principal’s office.
Students’ Desks and Lockers (All Grade Levels)Students’ desks and lockers are school property and remain under the control and jurisdiction of the school even when assigned to an individual student.
Students are fully responsible for the security and contents of their assigned desks and lockers. Students must be certain that their lockers are locked, and that the combinations are not available to others.
Searches of desks or lockers may be conducted at any time there is reasonable suspicion to believe that they contain articles or materials prohibited by policy, whether or not a student is present.
The parent will be notified if any prohibited items are found in the student’s desk or locker.
Telecommunications and Other Electronic Devices (All Grade Levels)Use of district-owned equipment and its network systems is not private and will be monitored by the district. [See policy CQ for more information.]
Any searches of personal telecommunications or other personal electronic devices will be conducted in accordance with law, and the device may be confiscated in order to perform a lawful search. A confiscated device may be turned over to law enforcement to determine whether a crime has been committed.
[See policy FNF(LEGAL) and Electronic Devices and Technology Resources on page 29 for more information.]
Vehicles on Campus (Secondary Grade Levels Only)A student has full responsibility for the security and content of his or her vehicle parked on district property and must make certain that it is locked and that the keys are not given to others. [See also the Student Code of Conduct.]
Vehicles parked on district property are under the jurisdiction of the district. School officials may search any vehicle any time there is reasonable suspicion to do so, with or without the permission of the student. If a vehicle subject to search is locked, the student will be asked to unlock the vehicle. If the student refuses, the student’s parent will be contacted. If a search is also refused by the student’s parent, the district will turn the matter over to law enforcement. The district may, in certain circumstances, contact law enforcement even if permission to search is granted.
Trained Dogs (All Grade Levels)The district will use trained dogs to alert school officials to the presence of prohibited or illegal items, including drugs and alcohol. At any time, trained dogs may be used around lockers and the areas around vehicles parked on school property. Searches of classrooms, common areas, or student belongings may also be conducted by trained dogs when students are not present. An item in a classroom, a locker, or a vehicle to which a trained dog alerts may be searched by school officials.
Metal Detectors (All Grade Levels)
[For further information, see policy FNF(LOCAL).]
Drug Testing (Secondary Grade Levels Only)
Note that participation in these assessments may qualify a student to receive a performance acknowledgment on his or her transcript under the foundation graduation program and may qualify as a substitute for an end-of-course testing requirement in certain circumstances. A student’s performance at a certain level on the SAT or ACT also makes the student eligible for automatic admission to a Texas public institution of higher education.
· Mathematics, annually in grades 3–8
· Reading, annually in grades 3–8
· Writing, including spelling and grammar, in grades 4 and 7
· Science in grades 5 and 8
· Social Studies in grade 8
Successful performance on the reading and math assessments in grades 5 and 8 is required by law, unless the student is enrolled in a reading or math course intended for students above the student’s current grade level, in order for the student to be promoted to the next grade level. [See Promotion and Retention on page 48 for additional information.]
STAAR A will be available for an eligible student with a Section 504 accommodation plan who has been identified with dyslexia or a related disorder, as well as for a student receiving special education services, if the student meets state-established criteria and requires certain instructional and assessment accommodations on a routine basis.
STAAR Alternate 2, for students receiving special education services who meet certain state-established criteria, will be available for eligible students, as determined by the student’s ARD committee.
STAAR L is a linguistically accommodated assessment that is available for certain limited English proficient (LEP) students, as determined by the student’s Language Proficiency Assessment Committee (LPAC). A Spanish version of STAAR is also available to students through grade 5 who need this accommodation.
· Algebra I
· English I and English II
· U.S. History
Satisfactory performance on the applicable assessments will be required for graduation, unless otherwise waived or substituted as allowed by state law and rules.
There are three testing windows during the year in which a student may take an EOC assessment, which will occur during the fall, spring, and summer months. If a student does not meet satisfactory performance, the student will have additional opportunities to retake the assessment.
STAAR A will be available for an eligible student with a Section 504 accommodation plan who has been identified with dyslexia or a related disorder, as well as for a student receiving special education services, if the student meets state-established criteria and requires certain instructional and assessment accommodations on a routine basis.
STAAR Alternate 2, for students receiving special education services who meet certain criteria established by the state, will be available for eligible students, as determined by the student’s ARD committee.
An ARD committee for a student receiving special education services will determine whether successful performance on the EOC assessments will be required for graduation within the parameters identified in state rules and the student’s personal graduation plan.
STAAR L, which is a linguistically accommodated assessment, will be available for English language learners who require this type of testing accommodation.
[Also see Graduation on page ____ for additional information.]
Body building, muscle enhancement, or the increase of muscle bulk or strength through the use of an anabolic steroid or human growth hormone by a healthy student is not a valid medical use and is a criminal offense.
Please contact Alissa Hohmann, who has been designated as the district’s foster care liaison, at 325-625-3546 with any questions.
[See also Students in the Conservatorship of the State on page 10 for more information.] http://www.dshs.state.tx.us/mhsa-child-adolescent-services/. http://www.texassuicideprevention.org or contact the school counselor for more information related to suicide prevention services available in your area.
TEXTBOOKS, ELECTRONIC TEXTBOOKS, TECHNOLOGICAL EQUIPMENT, AND OTHER INSTRUCTIONAL MATERIALS (All Grade Levels)Textbooks and other district-approved instructional materials are provided to students free of charge for each subject or class. Any books must be covered by the student, as directed by the teacher, and treated with care. Electronic textbooks and technological equipment may also be provided to students, depending on the course and course objectives. A student who is issued a damaged item should report the damage to the teacher. Any student failing to return an item in acceptable condition loses the right to free textbooks and technological equipment until the item is returned or the damage paid for by the parent; however, the student will be provided the necessary instructional resources and equipment for use at school during the school day.
[See Safety Transfers/Assignments on page 50, Bullying on page 18, and Students Who Have Learning Difficulties or Who Need Special Education Services on page 11, for other transfer options.]
Bus routes and stops will be designated annually, and any subsequent changes will be posted at the school and on the district’s website. For the safety of the operator of the vehicle and all passengers, students must board buses or other vehicles only at authorized stops, and drivers must unload passengers only at authorized stops.
A parent may also designate a child-care facility or grandparent’s residence as the regular pickup and drop-off location for his or her child. The designated facility or residence must be on an approved stop on an approved route. For information on bus routes and stops or to designate an alternate pickup or drop-off location, you may contact 325-625-3575.
[See the Student Code of Conduct for provisions regarding transportation to the DAEP.]
Students are expected to assist district staff in ensuring that buses and other district vehicles remain in good condition and that transportation is provided safely. When riding in district vehicles, including buses, students are held to behavioral standards established in this handbook and the Student Code of Conduct. Students must:
· Follow the driver’s directions at all times.
· Enter and leave the vehicle in an orderly manner at the designated stop.
· Keep feet, books, instrument cases, and other objects out of the aisle.
· Not deface the vehicle or its equipment.
· Not put head, hands, arms, or legs out of the window, hold any object out of the window, or throw objects within or out of the vehicle.
· Not possess or use any form of tobacco or e-cigarettes in any district vehicle.
· Observe all usual classroom rules.
· Be seated while the vehicle is moving.
· Fasten their seat belts, if available.
· Wait for the driver’s signal upon leaving the vehicle and before crossing in front of the vehicle.
· Follow any other rules established by the operator of the vehicle.
Misconduct will be punished in accordance with the Student Code of Conduct; the privilege to ride in a district vehicle, including a school bus, may be suspended or revoked.
The principal will review the video and audio recordings routinely and document student misconduct. Discipline will be in accordance with the Student Code of Conduct.
Upon request of a parent of a student who receives special education services, a staff member, or a board member, state law requires the district to place video and audio recording equipment in a classroom in which the student spends at least 50 percent of his or her instructional day, referred to in the law as a self-contained classroom. The majority of students in this type of classroom must also be students who receive special education services. Before the district places a video camera in a classroom or other setting in which your child receives special education services, the district will provide notice to you. Please speak directly with the principal for further information or to request the installation and operation of this equipment.
Visits to individual classrooms during instructional time are permitted only with approval of the principal and teacher and only so long as their duration or frequency does not interfere with the delivery of instruction or disrupt the normal school environment. Even if the visit is approved prior to the visitor’s arrival, the individual must check in at the main office first.
All visitors are expected to demonstrate the highest standards of courtesy and conduct; disruptive behavior will not be permitted.
On the student’s last day, the withdrawal form must be presented to each teacher for current grade averages and book and equipment clearance; to the librarian to ensure a clear library record; to the clinic for health records; to the school counselor for the last report card and course clearance; and finally, to the principal. A copy of the withdrawal form will be given to the student, and a copy will be placed in the student’s permanent record.
A student who is age 18 or older, who is married, or who has been declared by a court to be an emancipated minor may withdraw without parental signature.
ACT-Aspire refers to an assessment that took the place of ACT-Plan and is designed as a preparatory and readiness assessment for the ACT. This is usually taken by students in grade 10.
ACT refers to one of the two most frequently used college or university admissions exams: the American College Test. The test may be a requirement for admission to certain colleges or universities.
ARD is the admission, review, and dismissal committee convened for each student who is identified as needing a full and individual evaluation for special education services. The eligible student and his or her parents are members of the committee.
Attendance review committee is responsible for reviewing a student’s absences when the student’s attendance drops below 90 percent, or in some cases 75 percent, of the days the class is offered. Under guidelines adopted by the board, the committee will determine whether there were extenuating circumstances for the absences and whether the student needs to complete certain conditions to master the course and regain credit or a final grade lost because of absences.
DAEP stands for disciplinary alternative education program, a placement for students who have violated certain provisions of the Student Code of Conduct.
EOC assessments are end-of-course tests, which are state-mandated, and are part of the STAAR program. Successful performance on EOC assessments are required for graduation. These exams will be given in English I, English II, Algebra I, Biology, and U.S. History.
ESSA is the Every Student Succeeds Act passed by the federal government in December 2015.
FERPA refers to the federal Family Educational Rights and Privacy Act that grants specific privacy protections to student records. The law contains certain exceptions, such as for directory information, unless a student’s parent or a student 18 or older directs the school not to release directory information.
IEP is the written record of the individualized education program prepared by the ARD committee for a student with disabilities who is eligible for special education services. The IEP contains several parts, such as a statement of the student’s present educational performance; a statement of measurable annual goals, with short-term objectives; the special education and related services and supplemental aids and services to be provided, and program modifications or support by school personnel; a statement regarding how the student’s progress will be measured and how the parents will be kept informed; accommodations for state or districtwide tests; whether successful completion of state-mandated assessments is required for graduation, etc.
IGC is the individual graduation committee, formed in accordance with state law, to determine a student’s eligibility to graduate when the student has failed to demonstrate satisfactory performance on no more than two of the required state assessments.
ISS refers to in-school suspension, a disciplinary technique for misconduct found in the Student Code of Conduct. Although different from out-of-school suspension and placement in a DAEP, ISS removes the student from the regular classroom.
PGP stands for Personal Graduation Plan, which is required for high school students beginning with ninth graders in the 2014–15 school year, and for any student in middle school who fails a section on a state-mandated test or is identified by the district as not likely to earn a high school diploma before the fifth school year after he or she begins grade 9.
PSAT is the preparatory and readiness assessment for the SAT.
SAT refers to one of the two most frequently used college or university admissions exams: the Scholastic Aptitude Test. The test may be a requirement for admissions to certain colleges or universities.
SHAC stands for School Health Advisory Council, a group of at least five members, a majority of whom must be parents, appointed by the school board to assist the district in ensuring that local community values and health issues are reflected in the district’s health education instruction, along with providing assistance with other student and employee wellness issues.
Section 504 is the federal law that prohibits discrimination against a student with a disability, requiring schools to provide opportunities for equal services, programs, and participation in activities. Unless the student is determined to be eligible for special education services under the Individuals with Disabilities Education Act (IDEA), general education with appropriate instructional accommodations will be provided.
STAAR is the State of Texas Assessments of Academic Readiness, the state’s system of standardized academic achievement assessments, effective beginning with certain students for the 2011–2012 school year.
STAAR A is an accommodated version of the STAAR that is available for certain students who receive special education services or students who have been identified as dyslexic.
STAAR Alternate 2 is an alternative state-mandated assessment designed for students with severe cognitive disabilities receiving special education services who meet the participation requirements, as determined by the student’s ARD committee.
STAAR Linguistically Accommodated (STAAR L) is an alternative state-mandated assessment with linguistic accommodations designed for certain recent immigrant English language learners.
State-mandated assessments are required of students at certain grade levels and in specified subjects. Successful performance sometimes is a condition of promotion, and passing the STAAR EOC assessments is a condition of graduation. Students have multiple opportunities to take the tests if necessary for promotion or graduation.
Student Code of Conduct is developed with the advice of the district-level committee and adopted by the board and identifies the circumstances, consistent with law, when a student may be removed from a classroom, campus, or district vehicle. It also sets out the conditions that authorize or require the principal or another administrator to place the student in a DAEP. It outlines conditions for out-of-school suspension and for expulsion. The Student Code of Conduct also addresses notice to the parent regarding a student’s violation of one of its provisions.
TELPAS stands for the Texas English Language Proficiency Assessment System, which assesses the progress that English language learners make in learning the English language, and is administered for those who meet the participation requirements in kindergarten–grade 12.
TSI assessment is the Texas Success Initiative assessment designed to measure the reading, mathematics, and writing skills that entering college-level freshmen students should have if they are to be successful in undergraduate programs in Texas public colleges and universities.
TxVSN is the Texas Virtual School Network, which provides online courses for Texas students to supplement the instructional programs of public school districts. Courses are taught by qualified instructors, and courses are equivalent in rigor and scope to a course taught in a traditional classroom setting.
UIL refers to the University Interscholastic League, the statewide voluntary nonprofit organization that oversees educational extracurricular academic, athletic, and music contests.
STUDENT WELFARE: FREEDOM FROM BULLYING FFI(LOCAL)
Adopted on 2-19-12]
1. Has the effect or will have the effect of physically harming a student, damaging a student’s property, or placing a student in reasonable fear of harm to the student’s person or of damage to the student’s property; or
2. Is sufficiently severe, persistent, and pervasive enough that the action or threat creates an intimidating, threatening, or abusive educational environment for a student.
This conduct is considered bullying if it:0.
1. Exploits an imbalance of power between the student perpetrator and the student victim through written or verbal expression or physical conduct; and
2. Interferes with a student’s education or substantially disrupts the operation of a school.
|Investigation of report|
|CONCLUDING THE INVESTIGATION|
The principal or designee shall prepare a final, written report of the investigation. The report shall include a determination of whether bullying occurred, and if so, whether the victim used reasonable self-defense. A copy of the report shall be sent to the Superintendent or designee.
|Notice to parents
The discipline of a student with a disability is subject to applicable state and federal law in addition to the Student Code of Conduct.
|ACCESS TO POLICY and procedures|
My child and I have received a copy of the Coleman Elementary Student Handbook Amendment #______ dated ____________________.
Print name of student:
Signature of student:
Signature of parent: